Overview
Accounting & Office Operations Manager
Full-Time | Hourly | 100% On-Site
We’re a multi-location automotive retail company looking for an experienced Accounting &
Office Operations Manager to oversee our accounting, payroll, and office administration at
our Susanville location. This is a hands-on role for someone with a strong background in QuickBooks, who works independently,
takes initiative, and enjoys improving processes. You’ll play a key role in keeping our
financial operations accurate, organized, and running efficiently while supporting multiple
retail stores.
Key Responsibilities
Billing & Collections
Manage the full accounts receivable cycle, including invoicing, payment processing,
and collection of past-due accounts.
Monitor aging reports, investigate discrepancies, and resolve outstanding balances.
Identify opportunities to improve billing processes and increase efficiency.
Payroll & Timekeeping
Process bi-weekly payroll for employees in California, Nevada, and Oregon while
ensuring compliance with applicable state labor laws.
Track employee hours, overtime, meal breaks, and paid time off.
Import and reconcile timecard data from POS systems into QuickBooks Desktop.
Coordinate payroll deductions and benefits with our benefits broker.
office Administration
Oversee day-to-day office operations, including vendor communication and
administrative support.
Manage office email accounts by monitoring inboxes, responding to inquiries, and
routing messages appropriately.
Maintain organized digital and physical filing systems.
Provide administrative support to company leadership and anticipate operational
needs.
Store Revenue & Bank Reconciliation
Monitor daily sales activity across multiple stores and reconcile sales with POS
reports.
Reconcile credit card batches, cash deposits, and bank activity.
Investigate and resolve cash shortages, deposit issues, and other banking
discrepancies.
Scheduling & Human Resources Support
Review employee schedules for compliance with California meal break and
overtime requirements.
Maintain confidential personnel records and employee documentation.
Serve as the primary contact for scheduling questions, timecard corrections, and
time-off requests.
Qualifications
Three or more years of experience in bookkeeping, accounting, or office operations,
preferably in a retail environment, including Strong QuickBooks Desktop experience including A/R and A/P and class-based G/L
mapping and reconciliation required.
Experience processing payroll, reconciling cash and bank accounts, and managing
A/R and A/P.
Working knowledge of California payroll and labor regulations, including overtime,
meal and rest breaks, and personnel record requirements.
Proven ability to work independently, improve processes, and build efficient
systems.
Strong organizational skills, attention to detail, sound judgment, and the ability to
handle confidential information professionally.
Comfortable communicating clearly and professionally with employees, managers,
and vendors.