Tehama County Department of Education
Salary: $15.93 – $21.27/hr
Under general supervision this position is responsible for a wide variety of accounting and program duties with the Tehama County SELPA and Special Education program.
Essential Function and Job Duties:
Any one position may not include all of the listed duties, nor do all of the listed examples include all tasks that may be found in positions within this classification.
- Assist in the processing and verification of various financial forms and documents; review transactions for errors and make appropriate adjustments.
- Assist in the calculation, balancing, and posting of a variety of financial and statistical data; review data for accuracy and completeness; make corrections as needed.
- Input, code, and maintain accounting data in on assigned computer system; prepare spreadsheets and generate a variety of computerized lists and reports; verify accuracy of input and output data.
- Prepare, compare, and reconcile various monthly and quarterly documents. Identify, research, and resolve discrepancies.
- Ensure compliance with a variety of state regulations, lows, codes, time lines and procedural requirements relating to assigned function(s).
- Perform a wide variety of general clerical duties to support departmental operations; including filing, preparing records, monthly reports, vendor requisitions, accounts receivable, and ordering and maintaining office and other related supplies.
- Maintain and track staff absences in organization approved software and managing substitute need, availability and required collection of time sheets.
- Assist in the collection, tracking and accurate submission of attendance for ADA purposes.
- Organize and maintain various administrative, confidential reference imaging and follow-up files; purge files as needed.
- Schedule and coordinate meetings, events and deportment events.
- Type, format, and proofread a wide variety of reports, letters, and memoranda; type from rough drafts, written pages, or verbal instructions; check drafts for punctuation, spelling and grammar; make or suggest corrections to drafts.
- Gather, assemble, update and distribute a variety of deportment specific information, forms, records and data.
- Collect, track and tabulate standard expenditure and/or statistical data; may summarize such information and prepare periodic reports.
- Verify and review forms and reports for completeness and conformance with established regulations and procedures; apply departmental and program policies and procedures in determining completeness of application, reports, records and files.
- Enter and track information into appropriate computer programs. Verify and review forms and reports for completeness and accuracy. Ensure compliance with deportment protocols.
- Drive occasionally for deportment business.
- Perform other duties as assigned.
EDUCATION AND EXPERIENCE:
Any combination equivalent to:
- Completion of the 12th grade supplemented by four (4) years increasing responsible accounting and/or administrative support work preferably involving public contact.
- AA Degree in a related field, business or accounting is preferred.
- Related college education beyond an AA Degree may be substituted for experience on a year for year basis. Accounting support experience beyond the requirement may also be substituted on a year for year basis for up to two (2) years of education.
- Methods, procedures and terminology used in general accounting work.
- Financial and statistical record-keeping techniques.
- Preparation of financial statements.
- Modern office administrative and secretarial practices and procedures related to the department assigned.
- Computer applications related to the work, including word processing, database and spreadsheet software.
- Techniques for dealing effectively with and providing a high level of customer service to all individuals contacted in the course of work. Deal effectively with a wide variety of personalities and situations requiring poise, friendliness, and diplomacy.
- English usage, grammar, spelling, vocabulary, and punctuation; business arithmetic and basic statistical techniques.
- Principles and practices of data collection and report preparation.
- Oral and written communication skills.
- Interpersonal skills using tact, patience and courtesy.
- Maintain confidentiality.
- Perform a variety of accounting duties.
- Perform responsible administrative and secretarial support work with accuracy, efficiency, and minimal supervision. Provide varied, responsible secretarial and office administrative work requiring the use of tact and discretion.
- Respond to and effectively prioritize multiple tasks, phone calls, customer requests and other miscellaneous demands as necessary for assigned responsibilities.
- Understand and carry out oral and written directions.
- Establish and maintain cooperative working relationships.
- Maintain accurate financial and statistical records.
- Prepare, review, verify, and balance various financial records and documents.
- Assemble, organize, and prepare data for records and reports.
- Compare numbers and detect errors efficiently.
- Make arithmetic computations with speed and accuracy.
- Operate standard office equipment including a computer, calculator and applicable software.
Go to edjoin.org/tcde