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Overview

Tehama County Department of Education

Full-Time
Salary: $15.93 – $21.27/hr

Definition:
Under general supervision this position is responsible for a wide variety of accounting and program duties with the Tehama County SELPA and Special Education program.

Essential Function and Job Duties:
Any one position may not include all of the listed duties, nor do all of the listed examples include all tasks that may be found in positions within this classification.

  • Assist in the processing and verification of various financial forms and documents; review transactions for errors and make appropriate adjustments.
  • Assist in the calculation, balancing, and posting of a variety of financial and statistical data; review data for accuracy and completeness; make corrections as needed.
  • Input, code, and maintain accounting data in on assigned computer system; prepare spreadsheets and generate a variety of computerized lists and reports; verify accuracy of input and output data.
  • Prepare, compare, and reconcile various monthly and quarterly documents. Identify, research, and resolve discrepancies.
  • Ensure compliance with a variety of state regulations, lows, codes, time lines and procedural requirements relating to assigned function(s).
  • Perform a wide variety of general clerical duties to support departmental operations; including filing, preparing records, monthly reports, vendor requisitions, accounts receivable, and ordering and maintaining office and other related supplies.
  • Maintain and track staff absences in organization approved software and managing substitute need, availability and required collection of time sheets.
  • Assist in the collection, tracking and accurate submission of attendance for ADA purposes.
  • Organize and maintain various administrative, confidential reference imaging and follow-up files; purge files as needed.
  • Schedule and coordinate meetings, events and deportment events.
  • Type, format, and proofread a wide variety of reports, letters, and memoranda; type from rough drafts, written pages, or verbal instructions; check drafts for punctuation, spelling and grammar; make or suggest corrections to drafts.
  • Gather, assemble, update and distribute a variety of deportment specific information, forms, records and data.
  • Collect, track and tabulate standard expenditure and/or statistical data; may summarize such information and prepare periodic reports.
  • Verify and review forms and reports for completeness and conformance with established regulations and procedures; apply departmental and program policies and procedures in determining completeness of application, reports, records and files.
  • Enter and track information into appropriate computer programs. Verify and review forms and reports for completeness and accuracy. Ensure compliance with deportment protocols.
  • Drive occasionally for deportment business.
  • Perform other duties as assigned.

EDUCATION AND EXPERIENCE:
Any combination equivalent to:

  • Completion of the 12th grade supplemented by four (4) years increasing responsible accounting and/or administrative support work preferably involving public contact.
  • AA Degree in a related field, business or accounting is preferred.
  • Related college education beyond an AA Degree may be substituted for experience on a year for year basis. Accounting support experience beyond the requirement may also be substituted on a year for year basis for up to two (2) years of education.

KNOWLEDGE OF:

  • Methods, procedures and terminology used in general accounting work.
  • Financial and statistical record-keeping techniques.
  • Preparation of financial statements.
  • Modern office administrative and secretarial practices and procedures related to the department assigned.
  • Computer applications related to the work, including word processing, database and spreadsheet software.
  • Techniques for dealing effectively with and providing a high level of customer service to all individuals contacted in the course of work. Deal effectively with a wide variety of personalities and situations requiring poise, friendliness, and diplomacy.
  • English usage, grammar, spelling, vocabulary, and punctuation; business arithmetic and basic statistical techniques.
  • Principles and practices of data collection and report preparation.
  • Oral and written communication skills.
  • Interpersonal skills using tact, patience and courtesy.

ABILITY TO:

  • Maintain confidentiality.
  • Perform a variety of accounting duties.
  • Perform responsible administrative and secretarial support work with accuracy, efficiency, and minimal supervision. Provide varied, responsible secretarial and office administrative work requiring the use of tact and discretion.
  • Respond to and effectively prioritize multiple tasks, phone calls, customer requests and other miscellaneous demands as necessary for assigned responsibilities.
  • Understand and carry out oral and written directions.
  • Establish and maintain cooperative working relationships.
  • Maintain accurate financial and statistical records.
  • Prepare, review, verify, and balance various financial records and documents.
  • Assemble, organize, and prepare data for records and reports.
  • Compare numbers and detect errors efficiently.
  • Make arithmetic computations with speed and accuracy.
  • Operate standard office equipment including a computer, calculator and applicable software.

TO APPLY: 
Go to edjoin.org/tcde

Minimum Education and Experience

Education Required: None