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Overview

Under supervision the Accounting Technician performs a variety of clerical accounting duties in the accounts payable, accounts receivable, payroll, utility billing and specialized accounting and financial functions. The Accounting Technician receives direction from and consults the Finance Officer.
ESSENTIAL JOB FUNCTIONS
• Reviews employee time records for accuracy and conformance with policy and procedures
• Records and keys employee hours worked, verifies data for pay period, and balances final payroll reports for each pay period
• Verifies tax returns related to payables and payroll matters; including retirement, workers compensation, wage assignment, retro pay, deferred compensation, insurance, and prepares W-2 Forms
• Maintains and updates employee and payroll database and accumulated leave records
• Prepares payments relating to payroll and employee benefits including PERS payments and recordkeeping
• Maintains purchasing functions by verifying contract documentation
• Monitors Accounts Receivable and prepares invoices
• Coordinates daily cash receipts, reconciliation and bank deposits
• Make arithmetical calculations and verify totals
• Process invoices to be paid, including research, code, and data entry
• Does invoice project tracking if needed
• Reconcile monthly statements from vendors; confer with vendors regarding purchase orders, invoices and payments
• Prepare 1099 statements and other reporting documentation related to payables
• Prepare bank deposits; prepare a daily deposit of revenue
• Perform a variety of general office support duties including typing, maintaining files and records, maintaining and ordering supplies, answering phones
• Relieve receptionist coverage as needed
• Performs Utility Billing functions including customer inquiries, comments and complaints
• Sets up and maintains Utility customer accounts. Imports/exports meter reading data from computers to billing software. Reviews usage and coordinates re-reads. Processes billing, second notices and shut off notices.
• Acts as Account Administrator for various vendor accounts
• Prepares Sales Tax reports, State Controller Compensation reports and other reports as required
• Coordinates year end close with Finance Officer. Closes year end in Payroll and Accounts Payable
• Assists the Finance Officer when needed
• May be required to occasionally attend evening and/or weekend meetings
• May be required to attend training
• Perform other duties as assigned

For a complete job description and application, visit www.cityofportola.com. To apply, email your cover letter, resume, and completed application lknox@cityportola.com or deliver to Portola City Hall at 35 Third Avenue, Portola. Incomplete packages will not be considered. If you have any questions or need further information, please contact Lauren Knox by email at lknox@cityofportola.com or by phone at (530) 832-6800. Position open until filled. The first round of applications will be reviewed on March 8, 2021.

EOE

Preferred Education and Experience: • College-level coursework in accounting, finance, business administration or closely related field. A minimum AA is preferred. • Two (2) years of increasingly responsible bookkeeping and accounting-related experience

Minimum Education and Experience

Minimum Months of Experience: 24
Education Required: High School
Driver's License Required: Yes
Hiring Requirements for this Job:
  • Background Checks
  • Reference Check
  • About City of Portola

    City Of Portola

    Accessible by Public Transportation: Yes
    Salary Range: 40,000