Applicant must have skills and a dependable work ethic. Works in administrative office of growing towing and recovery company in Willow Creek, CA. 8am-5pm, no overtime. Must be bond-able. Hourly Rate: DOE. Currently hiring for Weaverville and Willow Creek locations.
Must be proficient in Quick Books Pro desktop, and Microsoft Word and Excel.
Must possess attention to detail, experience with bookkeeping, chart of accounts, and strong written and oral communication skills. Excellent office skills: copy/scan, online/cabinet filing systems, office machines, and ability to learn industry specific software. Be professional, efficient, and a reliable team player with a friendly group of employees.
Performs the following duties for all company locations:
Receives invoices/receipts/statements, validates information, enters in Quick Books, and ongoing reconciliation of vendor accounts. Owners sign and prior approve all transactions.
Prepare payments. Assure bills are paid within specific time frames.
Communicates with vendors in a friendly and professional manner to rectify issues.
Maintains all vendor information: 1099, W-9, current mailing list. Works with Owners re: new accounts.
Receives and reconciles payment methods from customers.
Prepares cash and check deposits to the bank.
Reconciles daily credit card receipts with online summaries. Oversees credit card machines and reports.
Coordinates credit cards for employees.
Maintains Petty Cash and Cash Drawer for Dispatchers.
Enters monthly interest and principal payments per Amortization Schedules and statements.
Performs Journal Entries for new or sold Assets.
Delivers/retrieves mail daily. Sorts and disseminates to appropriate staff. Purchases postage for company.
Prepare monthly reports: P&L, Balance Sheet, AAA, and others as required.
Coordinates annual preparation of insurance contracts for Worker’s Compensation, Liability and vehicles.
Maintains registration, insurance, files, and list for all company vehicles and facilities. As needed, requests endorsements, certificates of insurance, and renewals, forwards appropriately.
Maintains all files for this position, as well as: customer contracts, warranties, licensing, credit cards, etc.
Assists Accounts Receivable with timely collection of receivables as needed.
Maintains files for Accounts Receivable and Accounts Payable.
Assists staff with industry specific software: updates, training, set-up, coordination with Quick Books, etc.
Annually prepares new and maintains ongoing filing systems for this position. Annually reviews company files using Document Disposal guidelines. Coordinates with owners for disposition.
Gathers and scans various periodic reports: Sales Tax, Tire Tax, Payroll DE9, 940, W-2’s, etc.
Weekly activities report.
Performs other duties as assigned.
This position will not perform Payroll processing, Bank reconciliations, Quarterly Sales Tax reports, 1099’s, or Tire Tax reports.