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Job description

Accounts Receivables Clerk Position Reports to Controller Responsibilities To accurately record all receivable transactions in a timely manner to assure receivable balances reflect accurate balances with customers. Provide management with updated information regarding late paying customers, payment discrepancy reconciliation, prepay account balances and credit information on new customers.


  • Process all sales invoices to ensure accuracy (date, pricing, Qty, Allowances, GL coding) prior to posting and perform posting function in Great Plains.
  • Process invoices per customers required submission process (EDI, mailing, email, website).
  • Coordinate returns with QA, customer service & shipping department. Ensure proper paper trail and accounting recording process in a timely manner.
  • Process all cash receipts by verify of payment of Mooney Invoice, process credit card and/or cash deposit, provide banks with proper cash remittance paperwork from customers, properly record cash received into Great Plains.
  • Process Visa/MC payments at customers request and properly record in Great Plains.
  • Obtain customer deductions or charge backs paperwork, enter Great Plains entry to process as required by customer either as a deduction or forwarding to accounts payables.
  • Make collection calls/inquires on past due accounts.
  • Maintain posting documentation for accounts receivable files.
  • Maintain customer files (computer and manual files)
  • Respond to customer credit history inquiries.
  • Review and process new customer credit requests (including processing new customers from shows –quote, payment method, to shipment).
  • EDI transactions – Download orders, invoice, maintain EDI.
  • Prepare monthly invoice ledger from Great Plains.
  • Maintain Daily shipping information book (Shipping Dept. book)
  • Process customer rebates as required
  • Notify customers of late or short shipping issues
  • Maintain Customer notes as needed for updated information of pricing, contacts, promo, brokerage, other
  • Backup to customer service as the order verification prior to distribution of paperwork.
  • Provide additional customer service / Receptionist duties
  • Answer phones and record messages – receptionist duties
  • General office duties as requested by management

Skills, Knowledge & Capabilities

  • Basic Accounting Knowledge with extensive knowledge of AR practices
  • Efficient at multitasking and strong ability to prioritize tasks
  • Ability to work in small office and keep focus
  • Customer focused and team player
  • Computer experience – data entry, MS-Office & Excel, Internet and Website navigation and accounting software knowledge (Great Plains preferred)
  • Proficient with multiple client portals.
  • Professional and upbeat disposition with excellent phone skills.
  • Excellent communication skills both written and verbal
  • Strong attention to detail, good organizational skills, with excellent follow through skills
  • High School Diploma or GED. Two to Five years experience in either AR or AP

Work Environment: Work area is an inside office environment which may be cubicle or desk equipped with normal office equipment and surroundings. Requires sitting/standing/walking with majority of time spent at the desk performing tasks.

Work Hours: Normal Working hours M-F, 8pm to 5pm with hour lunch and required breaks Occasional overtime for Company sponsored events or end of year close.

Job Type: Full-time

Pay: $20.00 – $25.00 per hour


  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off

Physical Setting:

  • Office Schedule:
  • 8 hour shift
  • Monday to Friday


  • Accounts receivable: 2 years (Preferred)

To apply: Please send resume in PDF or MS Word format to Include “Mooney AR Clerk” in the subject line.

Minimum Education and Experience

Minimum Months of Experience: 24
Education Required: High School
Minimum Hourly Wage: 20
Maximum Hourly Wage: 25