Print Friendly, PDF & Email

Overview

Tehama County Department of Education
Full-Time
Salary: $17.60 – $26.08/hr

Definition:
Under minimal supervision of the Director, Human Resources, this position performs a variety of complex technical tasks and provides varied high-level administrative support to the various operational aspects of the Human Resources department. This position is in the Confidential classification and supports all of the administrative support elements of employer-employee relations’ matters which requires a great deal of discernment and discretion.

Essential Functions and Job Duties:
Any one position may not include all of the listed duties, nor do all of the listed examples include all tasks, which may be found in positions within this classification.

  • Perform technical and complex administrative support tasks related to Human Resources function with the Department of Education and Tehama County school districts as directed.
  • Assist with the on-line recruiting system with direction and guidance from Human Resources staff including maintenance of all job postings and reference libraries.
  • Assist with the job opening process through the on-line recruitment system. Process applications for initial screening, communicate and coordinate with screening panel and interview panel. Schedule interviews.
  • Provide technical assistance for managers, applicants, and job seekers through the application and hiring process.
  • Serve as the initial point of contact for new employees through the electronic on-boarding process. Responsible for ensuring new employees receive and fill out all required documents prior to start date.
  • Arrange various employment tests as directed.
  • Maintain a variety of department calendars and make appointments as necessary.
  • Greet visitors and provide information requested based upon discretion and departmental policies and procedures.
  • Enter information and maintain a variety of databases including personnel files and related employer-employee relations information.
  • Compile a variety of reports and statistical data for a variety of audiences including employer-employee relations negotiations.
  • Create and prepare a variety of correspondence, documents, and forms independently with minimal direction.
  • Establish and maintain filing/record keeping systems from both hard paper and electronic sources.
  • Maintain confidential information such as personal employee information.
  • Prepare purchase orders and maintain inventory of office supplies and materials.
  • Coordinate arrangement for travel, meetings, and professional development. May attend meetings when necessary.
  • Arrange workshops including flyers, speaker(s), facility, nametags, and other related tasks.
  • Prepare departmental outgoing mail on a daily basis and receive, sort, and screen individual department mail.
  • Understand, use, and stay current with a variety of computer programs.
  • Serve as a backup to LiveScan technician as needed.
  • Perform other duties as assigned.
  • Drive occasionally for department business (optional).

Education and Experience Requirements:

  • Equivalent to the completion of the twelfth (12th) grade supplemented by training in secretarial skills or relevant computer software applications programs.
  • Five (5) years of varied, progressive clerical support experience preferably involving some public contact. Can substitute two (2) years of work experience at the Administrative Assistant II level or one ( 1) year of work experience at the Administrative Assistant Ill level at TCDE.
  • A varied combination of applicable post-secondary education coursework and experience will be considered on a case by case basis.

Knowledge of:

  • Business letter writing (letters, reports and miscellaneous correspondence) and the standard format for reports and correspondence keeping within department specific protocols .
  • Modern office administrative and secretarial practices and procedures related to the department assigned.
  • Computer applications related to the work including: word processing , database, spreadsheet software, and web-based programs.
  • Modern office administrative practices and procedures related to Human Resources.
  • Techniques for dealing effectively with and providing a high level of customer service to all individuals contacted in the course of work. Deal effectively with a wide variety of personalities and situations requiring poise, friendliness, and diplomacy.
  • English usage, grammar, spelling, vocabulary, and punctuation; business arithmetic and basic statistical techniques.
  • Principles and practices of data collection and report preparation.

Ability To:

  • Maintain confidentiality.
  • Perform responsible administrative and secretarial support work with accuracy, efficiency.
  • Provide varied, responsible secretarial and office administrative work requiring the use of tact and discretion.
  • Understand the organization and operation of the Tehama County Department of Education and of outside agencies as necessary to assume assigned responsibilities.
  • Learn, interpret, and apply administrative and departmental policies and procedures.
  • Respond to and effectively prioritize multiple tasks, phone calls, customer requests and other miscellaneous demands as necessary for assigned responsibilities.
  • Understand and carry out oral and written directions.
  • Establish and maintain cooperative working relationships.
  • Use a client-centered approach to all telephone conservations, giving information and responses appropriately and within department guidelines.
  • Typing at a level necessary for expected job performance.
  • Prioritize workload, recognizing legal and policy implications of decisions; effectively handle a variety of simultaneous functions in a multi-operational department.
  • Learn, interpret, and apply administrative and departmental policies, laws, and rules with good judgment.
  • Analyze situations carefully and adopt effective courses of action.
  • Establish and maintain effective working relationships with staff and the general public.
  • Operate word processing, database, desktop publishing, spreadsheet, and web-based computer programs as well as a variety of office equipment.
  • Work effectively with constant interruptions.

To Apply: Go to edjoin.org/tcde and apply to the appropriate position.

Minimum Education and Experience

Education Required: None