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Overview

Corning Cemetery District

Corning, CA

Part-time Position: $16 per hour/ 20 hours per week

Weekdays/ 9am to 2pm / Paid Vacation Provided

The Corning Cemetery District’s mission is to serve families with compassion and understanding in their time of need.

Summary: Under general supervision, processes interment orders and related documents, performs a variety of clerical office and office assistant support duties to create, store, retrieve and archive files and records; updated computer database and assures the accuracy of the filing system.

Distinguishing Characteristics: Receives direction from and reports to District Manager. Demonstrates excellent judgment, integrity, and professionalism in contexts where confidential information is discussed, exchanged, or displayed, either in hard copy or electronic format.

Essential Job Functions: Essential functions may include any of the following tasks, knowledge, skills, and other characteristics. The list that follows is not intended as a comprehensive list: it is intended to provide a representative summary of the major duties and responsibilities.

  • Under minimal direct supervision, provides administrative and policy enforcement support for District Manager and Board of Directors, as directed.
  • Provides customer service, answers questions as first point of contact for customers, processes documents, interment orders; answers questions within scope of authority and training.
  • Prepares and reviews interment orders, certificates of burial rights and pre-need contracts; assures that documents are complete; collects burial fees, issues receipt, and prepares bank deposits.
  • Develops customer files for various documents; enters interment order and contract data into computer and manual filing systems; compiles and maintains accurate and detailed records.
  • Creates, updates, and tracks a variety of electronic and paper files, records, reports, and related documents; maintains file integrity and assures the accuracy of the electronic and paper filing systems.
  • Responsible for scheduling services and maintaining an accurate calendar.
  • Prepares accounts payables; codes all invoices for recording and posts expenditures. Understands legal and regulatory requirements for maintaining confidentiality and security over these records.
  • Provides a variety of clerical and related office assistant duties; prepares correspondence information packets and other communication; processes mail; orders burial supplies; maintains and updates office supply inventory.
  • Maintains and files confidential records, such as employee records, and any notes and data related to those files.
  • Transcribes legal documents and confidential reports; acquires official signatures as required.
  • Performs other related duties as assigned.

Minimum Qualifications:

Required Knowledge and Skills:

  • Knowledge of or ability to learn District policies and procedures.
  • Knowledge of or ability to learn California’s Health & Safety Code pertaining to District Cemeteries.
  • Knowledge of or ability to learn California and federal statutes, regulations, and safety protocols during normal operating conditions and in foreseeable public health emergency declarations.
  • Knowledge of the principles of files and records management.
  • Knowledge of relevant privacy and confidentiality requirements under federal and state law for both personnel and services provided by the cemetery district.
  • Knowledge of the principles and practices of bookkeeping and accounting.
  • Knowledge of correct English usage, spelling, punctuation, grammar, and composition.
  • Knowledge of basic mathematical skills to prepare a variety of records and reports.
  • Ability to read and interpret division policies and procedures, directives, reports.
  • Skill in interacting with people of different social, economic, and ethnic backgrounds.
  • Skill in assessing and prioritizing multiple tasks, projects and demands.
  • Skills in reading, understanding, and applying relevant statutes, rules, and regulations.
  • Skill in working within deadlines to complete projects and assignments.
  • Skill in establishing and maintain effective working relationships with customers, co-workers, funeral directors and staff, and vendors.
  • Ability to communicate with and understand communications from others in English both orally and in writing.
  • Ability to work with frequent interruptions.
  • Ability to act independently and make minor decisions based on established procedures.
  • Ability to establish priorities, plan and schedule work and comply with deadlines.
  • Skill in operating a personal computer utilizing a variety of standard software (Microsoft Office, QuickBooks); use and operation of phone; calculator; fax and copy machine.
  • Skill in adapting to new computer hardware, software, or operating systems, as needed.

Education, Experience, Certifications and Licenses:

  • High School Diploma or GED equivalent and two (2) years’ experience in clerical or secretarial duties. An associate degree or a certificate of achievement in computer applications, business management, office assistant or legal office assistant from an accredited college or university may be substituted for one (1) year of experience.
  • A state of California Driver’s license may be required.

Environmental Factors and Conditions/Physical Requirements:

  • Work is performed in an office environment.
  • The employee is frequently required to sit, talk, and hear. The employee is occasionally required to stand, walk, use hands to grasp, handle, or operate objects, tools, or controls; reach with hands and arms, climb or balance; stoop, kneel, crouch, and crawl. The employee may occasionally lift or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision and ability to adjust focus.
  • Persons performing service in this position classification will exert 10 – 20 pounds of force.
  • Frequently to lift, carry, push, pull or otherwise move objects.
  • Perceiving the nature of sound, near and far visual acuity, depth perception, providing oral information, the manual dexterity to operate business related equipment, and handle and work with various materials and objects are important aspects of this job
  • Sitting extended periods of time looking at a computer screen and typing.

Deadline to Apply: Open Until Filled

To Apply: Submit a Resume, and Cover Letter to: wendy@sshill.com or drop off at the Corning Cemetery District Office at 4470 Oren Ave Corning, CA 96021.

Minimum Education and Experience

Education Required: None