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Overview

JOB SUMMARY
Performs paraprofessional level administrative, operational, procedural, programmatic and/or budgetary and related analysis and support for County departments or on a County-wide basis; performs related work as assigned.

CLASS CHARACTERISTICS
This administrative support class performs a variety of activities in such administrative areas such as personnel, budgeting, accounting, contract administrative, operational research, dealing with and providing staff support to commissions, committees and/or other agencies.  Although work assignments are diverse, all positions normally follow defined, but complex, policies and procedures, require a technical knowledge in the area to which assigned, have some responsibility for procedural changes and/or program oversight and my supervise staff on a regular basis.

Wage Rate: $2,684.00 – $3,425.00 Monthly

Examples of Duties

  • Conducts administrative, operational, budgetary, accounting or other informational and research projects related to the activities or operational area to which assigned; may prepare standard legal documents such as contracts.
  • Analyzes alternatives and makes recommendations regarding such matters as team and quality improvement alternatives, budget development, administrative policies, staffing, facilities, productivity and procedure development and implementation; may research and prepare staff reports of a technical nature in the area to which assigned.
  • Writes, prepares and coordinates agenda items for the Board of Supervisors, other commissions, councils or committees; ensures that all supporting documentation is included with such items; follows-up on governing or policy body actions as required.
  • Attends to a variety of office administrative details, such as making travel arrangements, coordinating materials and supply orders, preparing agreements, arranging for equipment purchase and maintenance and attending meetings or serving on various task forces and committees.
  • Prepares information for periodic funding agency or related audits; maintains funding agency records and prepares reports as required.
  • Plans, assigns, reviews and evaluates the work of technical or office support staff on a project or day to day basis, depending upon the department to which assigned.
  • Provides contract service oversight and support; coordinates purchasing activities; reviews requests for payment, ensures that work was performed and/or materials delivered and processes invoices.
  • Assists with and performs specific administrative support activities such reviewing and tracking proposed legislation, assisting with the implementation of departmental automated systems and representing the department or agency head and others as specified.
  • Confers with and represents the department and the County or agency in meetings with staff from other departments, representatives of governmental, community, business, professional and public agencies and the public.
  • Complies figures for the preparation of the unit’s budget; makes standard projections for payroll and other costs; researches capital improvements and equipment costs; inputs draft and final budget information and produces final budget documents.
  • Coordinates and variety of departmental personnel activities; processes personnel and payroll forms; ensures that forms and requests are in conformance with rules and regulations.
  • May have programmatic responsibility for non-technical activities related to the department to which assigned.
  • Maintains accurate records and files related to the areas of assignment.
  • Prepares a variety of technical, statistical and narrative reports, letters, memos, and other written materials.
  • Uses standard office equipment including a computer, in the course of the work; may drive a motor vehicle to attend meetings and visit work sites.

Minimum Qualifications

Education:  Equivalent to graduation from high school, supplemented by business or other applicable technical course work and at least two years of college-level education is desirable.

Experience:  Four years of office administrative or secretarial experience.

Knowledge of:  Specific functions, terminology and concepts related to the functional area or department to which assigned; technical and procedural concepts of the work to which assigned.  Principles and practices of employee supervision, including work planning, assignment, review and employee training; record keeping principles and practices. Applicable laws, codes, and regulations; computer applications related to the work and business arithmetic. Have correct business English, including spelling, grammar and punctuation and has techniques for dealing with the public, in person and over the telephone.  Know standard office practices and procedures, including filing and the operation of standard office equipment. Know the basic principles and practices of public administration, data sampling, statistical analysis techniques, budgetary and accounting practices and terminology.

Ability to:  Performing paraprofessional level analytical and programmatic work in a variety of areas. Interpreting, applying and explaining applicable laws, codes and regulations and maintaining accurate records and files; preparing clear and concise reports, correspondence and other written materials.  Use initiative and independent judgment within general policy guidelines. Using tact, discretion, and prudence in dealing with those contacted in the course of the work; planning, directing and reviewing the work of others on a project or day-to-day basis. Working without close supervision in standard work situations and establishing and maintaining effective working relationships.

Application Information

Modoc County Department of Social Services requests that all applicants submit the following documents with their applications:

  • Cover Letter
  • Resume
  • References (a total of 5)
  • Transcripts (if applicable to the Minimum Qualifications)

Supplemental Information

  • The ability to speak, read and write Spanish in addition to English is optional. 
  • A valid driver’s license may be required at the time of appointment and employees may also be required to drive their own car, provide proof of car insurance, and a DMV clearance. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis.
  • Position may require pre-employment drug testing, physical and fingerprinting for a background investigation.
  • This position is full-time at 37.5 hours per week.
  • Government agencies accessing US government information, which includes federal tax information must ensure that background investigation requirements for all agency employees and contractors that have access to federal tax information are consistent with the IRS background investigation requirements for access to federal tax information. A background check may be required if the position requires access to these types of records. Background requirements consist of three components which include, fingerprinting, citizenship verification, and local law enforcement checks. State agencies must conduct an investigation during the time of hire and ensure a reinvestigation is conducted 10 years from the date of the previous background investigation for each employee that has access to federal tax information.

Modoc County is an EOE.

Minimum Education and Experience

Minimum Months of Experience: 48
Education Required: Associate's
Hiring Requirements for this Job:
  • Drug Testing / Screening
  • Background Checks
  • Reference Check
  • Salary: $2,684 - $3,425/mo