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Overview

Under the supervision of a Superintendent or designee, performs a variety of responsible,
complex clerical and secretarial duties.

Essential Functions:
(Duties include but are not limited to the following):
• Performs a variety of specialized clerical and fiscal duties
• Assists with programs such as:
• Career Technical Education
• Adult Education
• Alternative Education
• After School Education
• Garden Programs
• Work Experience (permits)
• County-Wide Events
• Human Resources
• Assess supply needs of staff; prepare requisitions for supplies; maintain general budget and inventory records related to purchases
• Organizes and maintains files relating to functions of a Director
• Receives, distributes, copies, and files correspondence
• Assists with the development, preparation, and distribution of correspondence, memoranda, and reports
• Schedule and coordinate meetings, appointments and travel arrangements
• Assists with public, employee, and student relations
• Attends to organizational details utilizing initiative, problem solving, good judgement, and confidentiality
• Performs routine clerical tasks such as typing, filing, word processing and telephone
• Maintains and monitors numerous and varied budgets
• Prepares/distributes announcements/newspaper advertisements
• Prepare interview folders, set up interviews
• Update County/School Directory information
• Performs other related duties as assigned

Minimum Qualifications:
Knowledge of:
• Interpersonal relationship skills using patience, courtesy and tact.
• Record-keeping techniques and filing systems.
• Operation of various office machines including computers.
• Word processing, spreadsheet, and student record software programs.
• Personnel laws, regulations, and procedures, especially as they apply to educational
employees
• Receptionist and telephone techniques and etiquette.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Report writing methods and techniques.
• Modern office practices, procedures, and equipment.
• Oral and written communication skills.

Ability to:
• Establish and maintain effective-working relationships with those contacted in the course of duties, including employees, students, and the public.
• Maintain appropriate confidentiality and a professional demeanor.
• Compile, prepare and maintain complete and accurate records and reports as directed.
• Type/word process accurately at a rate of not less than 35 words per minute.
• Write clearly and legibly.
• Perform routine clerical work requiring speed and accuracy.
• Operate a variety of office equipment, including computers.
• Make mathematical computations quickly and accurately.
• Meet schedules and time lines.
• Communicate effectively both orally and in writing.
• Understand and follow oral and written directions in English.
• Work effectively with frequent interruptions.
• Complete pre-service training activities and participate in staff development activities as required.

License/Certification Required:
• Valid California Driver’s License

Working Conditions:
Office environment; frequent interruptions. Occasional exposure to angry or abusive
persons.

Physical Requirements:
• Seeing to read, prepare and proofread documents.
• Hearing and speaking to exchange information in person and on the telephone.
• Sitting or standing for extended periods of time.
• Dexterity of arms, hands and fingers to operate a computer keyboard and other office equipment.
• Kneeling, squatting, bending at the waist and reaching overhead, above the shoulders, horizontally and downward to retrieve and store files.
• Light lifting.

Education and Experience:
High School diploma. Any combination of education, training, and experience equivalent to
two years of college and two years experience in personnel work. Experience doing office
work with a public agency desirable.

Minimum Education and Experience

Minimum Months of Experience: 24
Education Required: High School
Driver's License Required: No
Hiring Requirements for this Job:
  • Background Checks
  • Reference Check
  • Minimum Hourly Wage: $19.47
    Accessible by Public Transportation: Yes