Overview
Foothills Compassionate Care is seeking a part-time Administrative Assistant/ Receptionist to join our team.
This position maintains a front-desk presence at the main entrance, greeting visitors and guests, and determining the nature of the visit. They also ensure guests sign the visit log and provide a name tag if necessary while announcing the guest to the Hospice employee. This position also supports the organization with several other administrative tasks.
Responsibilities:
- Answers and screen incoming calls; determine where to direct calls; provides basic information about the organization when possible; forwards calls to the appropriate Hospice individual when necessary.
- Processes all incoming, outgoing, and interoffice mail; ensures timely delivery of all packages to the addressee.
- Oversees all meeting room reservations and resolves any potential conflicts; resolves any ZOOM/HYBRID reservation conflicts; posts meeting room schedule daily for the main conference rooms.
- Transfers the phone system to and from the answering service as appropriate; retrieves and processes voice mail messages.
- Prepares identification/name badges for staff including volunteers.
- Prepares, maintains and distributes the monthly event calendar.
- Prepares, maintains and distributes the agency telephone list.
- Prepares, maintains and distributes the on-call binder used by leadership.
- Orders, tracks and distributes office and janitorial supplies.
- Ensures brochures and informational materials in the lobby are well stocked; maintains the lending library.
- Performs other administrative duties as assigned.
Knowledge and Skills – Required
- Strong basic knowledge of office procedures and office equipment including multi-line phone system, computers, printers, copiers, scanners, etc.
- Strong working knowledge of Microsoft software
- Excellent communication skills, problem solving skills and telephone etiquette.
- Ability to follow written and verbal instructions, strong writing skills.
- Ability to establish strong working relationships and to successfully function as a member of a team.
- Ability to prioritize, meet deadlines and succeed in a sometimes-fast-moving environment.
- Strong attention to detail with emphasis on staying organized in a changing environment.
- Willingness to build strong organizational understanding to become a strong team member and ambassador within the community.
Job Type: Part-time
Benefits:
- Employee assistance program
- Employee discount
- Life insurance
- Paid time off
- Retirement plan
Experience:
- Customer service: 1 year (Preferred)
Work Location: In person
Pay: $17.00 – $21.00 per hour
Please send resumes to: kfrandsen@foothills-cares.org
Minimum Education and Experience