Tehama County Sheriff’s Department
Red Bluff, CA
Salary: $1,561.60 – $1,902.40 Biweekly
Under general supervision, provides varied office administrative, secretarial, and general clerical assistance for the implementation and monitoring of a major county department and related programs; provides information externally and internally regarding County/departmental policies and/or procedures; performs varied support work for the department to which assigned such as telephone and counter reception, service coordination, word processing, data entry, report preparation, records management, and work order processing; and performs related duties as required.
EXAMPLE OF DUTIES:
Screens calls, visitors and mail; responds to complaints and requests for information; assists in interpreting and applying regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from the public; enters/tracks public calls into appropriate computer databases; directs callers to appropriate County staff via switchboard or dispatching using a two-way radio as necessary; assists public at the front counter and directs public to appropriate locations/staff | Performs a wide variety of general clerical duties to support departmental/divisional operations; including filing, preparing records, monthly reports, accounts payable, petty cash reimbursement, and ordering and maintaining office and other related supplies | Organizes and maintains various administrative, confidential, reference, imaging, and follow-up files; purges files as required | Checks and tabulates standard arithmetic or statistical data; may summarize such information and prepare periodic numerical reports | Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files | Schedules and coordinates activities and operations of a County facility or facilities, including arranging for appropriate staffing and performing light maintenance | Types, formats, and proofreads a wide variety of reports, letters, and memoranda; types from rough drafts, verbal instructions, or transcribing machine recordings; checks drafts for punctuation, spelling, and grammar; makes or suggests corrections to drafts | Gathers, assembles, updates, and distributes a variety of department specific information, forms, records, and data as requested | Receives, codes, logs, schedules, and distributes service requests and work orders | Receives, opens, time stamps, sorts and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail | Attends meetings to record and transcribe minutes; takes and transcribes dictation as required | Makes copies; collate materials; files copies of letters, memoranda, reports, and other materials in department and/or central files | Coordinates travel arrangements and accommodations for department personnel; submits all related paperwork Researches, compiles, and assists in drafting and organizing policies and procedures related to a core function of a departmental operation | May coordinate special projects that vary depending on department to which assigned | Responsible for maintaining department web pages, as applicable | Performs other duties as assigned.
Organization and function of public agencies, including the role of elected and appointed boards and commissions | Applicable codes, regulations, policies, technical processes, and procedures related to the department to which assigned | Modern office administrative and secretarial practices and procedures, including the use of standard office equipment | Business letter writing and the standard format for reports and correspondence | Principles and practices of data collection and report preparation | Business arithmetic and basic statistical techniques | Computer applications related to the work, including word processing, database, and spreadsheet applications | English usage, grammar, spelling, vocabulary, and punctuation | Techniques for dealing effectively with and providing a high level of customer service to all individuals contacted in the course of work | Record keeping principles and procedures.
EDUCATION & EXPERIENCE:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
- Equivalent to completion of the twelfth (12th) grade supplemented by training in secretarial skills or relevant computer software applications programs.
- Three (3) years of varied clerical support experience involving some public contact.
- Other combinations of education and experience may be considered.
Other combinations of education and experience may be considered.
LICENSE & SPECIAL REQUIREMENTS:
- Requires a valid California driver’s license.
- Current, less than 1 year old, typing certificate.
- Must be able to pass an extensive background investigation prior to employment.
How to Apply: Visit www.governmentjobs.com and search for the job title to apply online.
The following MUST be submitted to be considered for this position:
- Cover letter
- Current (within one year) Typing Certificate
EQUAL OPPORTUNITY EMPLOYER / AMERICANS WITH DISABILITIES ACT COMPLIANT / VETERANS’ PREFERENCE POLICY / DRUG-FREE WORKPLACE