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Overview

Tehama County Sheriff’s Department

Red Bluff, CA

Full-Time Position 

Salary: $1,561.60 – $1,902.40 Biweekly

Description:

Under general supervision, provides varied office administrative, secretarial, and general clerical assistance for the implementation and monitoring of a major county department and related programs; provides information externally and internally regarding County/departmental policies and/or procedures; performs varied support work for the department to which assigned such as telephone and counter reception, service coordination, word processing, data entry, report preparation, records management, and work order processing; and performs related duties as required.

EXAMPLE OF DUTIES:

Screens calls, visitors and mail; responds to complaints and requests for information; assists in interpreting and applying regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from the public; enters/tracks public calls into appropriate computer databases; directs callers to appropriate County staff via switchboard or dispatching using a two-way radio as necessary; assists public at the front counter and directs public to appropriate locations/staff | Performs a wide variety of general clerical duties to support departmental/divisional operations; including filing, preparing records, monthly reports, accounts payable, petty cash reimbursement, and ordering and maintaining office and other related supplies | Organizes and maintains various administrative, confidential, reference, imaging, and follow-up files; purges files as required | Checks and tabulates standard arithmetic or statistical data; may summarize such information and prepare periodic numerical reports | Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files | Schedules and coordinates activities and operations of a County facility or facilities, including arranging for appropriate staffing and performing light maintenance | Types, formats, and proofreads a wide variety of reports, letters, and memoranda; types from rough drafts, verbal instructions, or transcribing machine recordings; checks drafts for punctuation, spelling, and grammar; makes or suggests corrections to drafts | Gathers, assembles, updates, and distributes a variety of department specific information, forms, records, and data as requested | Receives, codes, logs, schedules, and distributes service requests and work orders | Receives, opens, time stamps, sorts and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail | Attends meetings to record and transcribe minutes; takes and transcribes dictation as required | Makes copies; collate materials; files copies of letters, memoranda, reports, and other materials in department and/or central files | Coordinates travel arrangements and accommodations for department personnel; submits all related paperwork Researches, compiles, and assists in drafting and organizing policies and procedures related to a core function of a departmental operation | May coordinate special projects that vary depending on department to which assigned | Responsible for maintaining department web pages, as applicable | Performs other duties as assigned.

KNOWLEDGE OF:

Organization and function of public agencies, including the role of elected and appointed boards and commissions | Applicable codes, regulations, policies, technical processes, and procedures related to the department to which assigned | Modern office administrative and secretarial practices and procedures, including the use of standard office equipment | Business letter writing and the standard format for reports and correspondence | Principles and practices of data collection and report preparation | Business arithmetic and basic statistical techniques | Computer applications related to the work, including word processing, database, and spreadsheet applications | English usage, grammar, spelling, vocabulary, and punctuation | Techniques for dealing effectively with and providing a high level of customer service to all individuals contacted in the course of work | Record keeping principles and procedures.

EDUCATION & EXPERIENCE: 

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:

  • Equivalent to completion of the twelfth (12th) grade supplemented by training in secretarial skills or relevant computer software applications programs.
  • Three (3) years of varied clerical support experience involving some public contact.
  • Other combinations of education and experience may be considered.

Other combinations of education and experience may be considered.

LICENSE & SPECIAL REQUIREMENTS:

  • Requires a valid California driver’s license.
  • Current, less than 1 year old, typing certificate.
  • Must be able to pass an extensive background investigation prior to employment.

Recruitment Information

How to Apply: Visit www.governmentjobs.com and search for the job title to apply online.

The department is currently recruiting for one (1) vacancy 
In addition, Tehama County is establishing an eligibility list to fill future full-time vacancies for an Administrative Secretary III, as well as subsequent vacancies which occur during the life of the eligibility list.
Please upload ALL required documents when applying such as, copies of all required degrees and/or certifications as outlined in the job description. Incomplete applications will not be considered.

The following MUST be submitted to be considered for this position:

  1. Cover letter
  2. Resume
  3. Current (within one year) Typing Certificate
For questions about this recruitment contact:
Karie Songer-Simons
530-529-7950 | Ksimons@tehamaso.org
All offers of employment are contingent upon successful completion of background, fingerprinting, drug test (including marijuana) and physical examination provided by the county.

EQUAL OPPORTUNITY EMPLOYER / AMERICANS WITH DISABILITIES ACT COMPLIANT / VETERANS’ PREFERENCE POLICY / DRUG-FREE WORKPLACE

Minimum Education and Experience

Education Required: None