Acts as Secretary to the Board of Directors, District Treasurer, and District Clerk. Serves as secretary to the Board of Directors; attends to administrative detail on special matters assigned by the Board; composes correspondence on own initiative on matters not requiring personal attention of the Board; writes reports and letters; and acts as office manager and receptionist.
The Administrative Secretary prepares the agenda and attends meetings of the Board of Directors; transcribes and edits minutes; prepares drafts of agenda items requiring action by the Board; gives information to organizations, volunteers, customers, and general public regarding Board matters; and, prepares correspondence and maintains files on official actions of the Board.
The Administrative Secretary acts as District Treasurer, being responsible for depositing funds and sending warrants to the county for payment. Monitors District credit cards and funds and provides reports to the Board.
The Administrative Secretary maintains volunteer records relating to liability, vehicle, and workman’s compensation insurances and processes statements, documents and correspondence relating to the insurances. Maintains computer records, files, ordering office supplies for District.
The Administrative Secretary serves as District liaison with LAFCO, the State Board of Equalization, and Plumas County. Interacts with the board, volunteers, vendors, public, and the Chief; in office, by telephone, and e-mail. Serves as District historian. Prepares miscellaneous documents including petitions, resolutions, annexation, special assessments, agreements, correspondence, and newspaper ads.
Required Qualifications. He/she must possess a high school diploma, or equivalency. Ability to proficiently use MicrosoftWord and Excel programs.
He/she shall possess a valid California driver’s license. He/she shall have knowledge of: modern office methods, practices, and equipment; and techniques of business letter
and report writing. He/she should have the ability to: perform responsible clerical and secretarial duties and independently take care of administrative detail; compose correspondence independently or from general directions; take, transcribe and edit Board material and minutes quickly and accurately; and maintain cooperative relationships with those contacted in the course of work.
Desirable Qualifications. He/she should have the ability to: plan, express ideas and give instructions effectively; apply rules and regulations to specific cases; analyze data and draw logical conclusions; and, take the lead and become a primary source of reference for assigned areas of responsibility. Knowledge of California Special District policies and procedures would be a plus.
Basic Work Hours: 20 hours per week. Hourly Compensation Range: $15.00 – DOE per hour.
Physical and Environmental Demands: Sitting, standing, walking, lifting, pushing, pulling, stooping, bending, close and distance vision, hearing, speaking, use of hands to write type and use telephone. Noise and Vibration: Radios, sirens, and emergency vehicles. Fumes/Gases: Exposure to vehicle fumes, dust, and printing cartridges
EOEMinimum Education and Experience
About Eastern Plumas Rural Fire
We are committed to a strong and comprehensive training program with an environmental that enhances self-esteem, personal responsibility and respect of others. Fundamentals to our Mission. We are committed to teamwork, shared leadership, and effective management of resources. We make safety of our members and the citizens we service our number one priority.