Overview
The Boys & Girls Club of Greater Shasta is looking for dynamic, skilled individuals who love providing excellent customer service in a fun, multifaceted administrative environment.
Primary Function:
Under the supervision of the CEO and Assistant CEO, the Administrative Assistant provides regular clerical and administrative support, including verbal and written communication; prepares correspondence and reports, handles bookkeeping/accounting.
Success Factors:
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Strong administrative and organizational skills
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Excellent writing and communication skills are essential– writes clearly and informatively; varies writing style to meet needs
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Demonstrated ability to multi-task, work independently, and meet deadlines
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Strong attention to detail
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Demonstrated spreadsheet competency
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Experience with bookkeeping/accounting, especially in Quickbooks
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Displays original thinking and creativity; meets challenges with resourcefulness
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Commitment to continuous improvement and the ability to receive direction and coaching from supervisors
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Practices effective team behavior and demonstrates effective interpersonal relationships
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Ability to read and interpret written information; present numerical data efficiently, and prepare reporting
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Adapts to changes in the work environment; changes approach or method to best fit the situation
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Commitment to providing outstanding customer service
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Experience in grant reporting and/or grant writing is preferred , but not required
Position Responsibilities:
1. Performs regular secretarial duties, preparing correspondence and reports as requested by supervisor and composes draft letters following established formats. Proofreads all materials for accuracy prior to supervisory review and signature.
2. Answers telephones, providing general information, referring callers to other staff, or taking messages as necessary.
3. Maintains electronic and hard copy filing systems, making sure they are accurate and timely and facilitates easy retrieval of information.
4. Maintains and records a complete set of business transactions/ bookkeeping in Quickbooks. Prepares financial reports.
5. May assist in preparing grant proposals by helping identify and clarify opportunities and needs, studying requests for proposal (RFPs), gathering and formatting information, writing drafts if there is a demonstrated experience.
6. Handles grant reporting, specifically government grant reporting.
7. May serve as Club receptionist/front desk, greeting all members and visitors and maintaining attendance and Club procedure logs.
8. Helps keep the office clean and tidy – organizes supplies, files paperwork, etc.
9. Perform other related secretarial or administrative duties as requested.
Skills/Knowledge Required:
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High school diploma or equivalent
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One year of office clerical experience
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Training in secretarial skills and use of common office equipment
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Knowledge of Quickbooks, Excel, Word, Google docs
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Experience in bookkeeping/accounting
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Strong written and verbal communication skills
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Good organization and attention to detail
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Strong customer relations skills
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Able to maintain strict confidentiality
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Experience in composing detailed reports, particularly grant reports
Wage / Benefits:
This position is a part-time or full-time position at 25-35 hours per week starting at $23-$26/hour. Full benefits are offered to full-time staff. This position requires availability Monday-Friday.
****All applicants must submit a Resume and Cover Letter to be considered for this position. Thank you!