Accounting Technician III, Financial Services Office

Overview

The Associated Students of CSU, Chico is recruiting for Accounting Technician III in the Financial Services Office. This is a full-time, full-year, non-exempt position. The pay range for this position is $21.40 to $31.03/hr; new hires typically start at the beginning of the range. The anticipated schedule is Monday through Friday 8:00am to 5:00pm; this schedule is subject to change based on operational needs. Selected candidates will be invited to interview and complete an accounting skills assessment.

 

 

Associated Students offers excellent benefits to include medical, dental and vision insurance with a generous employer contribution toward the cost. Basic life, AD&D, and long term disability are fully employer paid. Retirement is offered through CalPERS. An employee contribution to this defined benefit plan is required in addition to a significant employer contribution.

 

 

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with Associated Students. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students employees who apply for the position.

 

To be considered, you must submit an application and cover letter. This position is open until filled; applications reviewed upon receipt.

 

 

 

ACCOUNTING TECHNICIAN III

 

 

 

SUMMARY
Under general supervision to perform full scope operations of the Accounts Payable/Accounts Receivable area in the Associated Students Financial Services Office.

ESSENTIAL FUNCTIONS

• Plans, organizes and coordinates the daily operations of the Accounts Payable and Accounts Receivable area.
• Responsible for the daily oversight and operations of the Cashiering department, including: proper receiving, counting, reconciling, disbursing and accounting of large sums of currency and coin, and preparation of bank deposits.
• Implements proper security and internal control procedures over cash handling.
• Performs reconciliation of cash advances and prepaid expenses, including travel, and prepares adjusting journal entries.
• Reviews performer contract payments for proper tax information, completion of contract and tax forms.
• Reviews and inputs new vendors in accounting software ensuring completeness of required documentation and tax forms.
• Works with staff to resolve problems and discrepancies regarding purchase orders and bills.
• Maintains current knowledge of and advises staff regarding accounts payable, accounts receivable, sales tax, and 1099’s.
• Prepares, enters and reconciles accounts receivable invoices to subsidiary ledgers.
• Reviews and reconciles corporate credit card accounts.
• Performs monthly, quarterly and annual general ledger account reconciliations, including prepaid accounts and other liabilities; analyzes and researches discrepancies and prepares adjusting journal entries.
• Performs annual audit assignments, preparing reconciliations and working papers for auditors in specified formats.
• Assists the Financial Services Assistant Director and the Financial Services Director with a variety of projects and reports.
• Maintains communications with staff and the campus community.
• Other financial record keeping duties may be assigned.

POSITIONS DIRECTLY SUPERVISED
None

TYPICAL WORKING CONDITIONS
Work is performed in an office environment; continuous contact with staff, campus community, and public.

TYPICAL PHYSICAL REQUIREMENTS
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sit for extended periods; manual dexterity and eye-hand coordination; corrected continuous reaching and extending of hands and arms in many directions; kneeling and stooping; lifting and moving objects weighing up to 20 lbs.; verbal and written communication.

TRAVEL REQUIREMENTS

None

 

KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS

• Principles, methods, and practices of accounting (cash/fund), accounts payable, accounts receivable, and financial record keeping.
• Computer systems and software applications related to financial and statistical record keeping.
• Demonstrated understanding of and ability to apply Generally Accepted Accounting Principles, including the principles, methods, and practices of financial administration, accounting, auditing, and financial record keeping.
• Evaluate fiscal record keeping problems and work with others to resolve them.
• Intermediate knowledge of Microsoft Excel.
• Use computer and software packages in performing financial, cash handling and statistical record keeping assignments.
• Develop and maintain effective working relationships with colleagues, supervisors, the campus community, general public, and those contacted during the course of work.
• Work well under pressure, meeting multiple and sometimes competing deadlines.
• Provide quality customer service and demonstrate cooperative behavior with colleagues and supervisors.
• Maintain the accuracy and confidentiality of fiscal information and records.
• Display effective time management skills.

MINIMUM EDUCATION and EXPERIENCE REQUIREMENTS

• Bachelor’s degree in accounting, finance, business administration or a closely related field preferred.
• Three (3) years of full-time or six (6) years of part-time equivalent progressive work experience in finance, accounting and fiscal record keeping.

PREFERRED REQUIREMENTS

• NetSuite accounting software
• SAP Concur software

SPECIAL REQUIREMENTS

Satisfactory completion of a background check (including a criminal records check) is required for employment.  Associated Students will make a conditional offer of employment which may be rescinded if the background check reveals any disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.   Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students employees who apply for the position.

Minimum Education and Experience