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Overview

Job Title: Bookkeeper

FLSA Job Status: Non-Exempt

Location: Corporate Office – Quincy

Supervisor: Assistant Fiscal Director

Starting Salary: $24.68 – $30.00, plus benefits applicable to employee category

Category: Regular Full Time

 

Position Information

Company: Alliance for Workforce Development, Inc.

Position: Bookkeeper

Status: Full Time

Shift: First (Day), Second (Afternoon)

Req #: 10034486

Date Posted: June 12, 2024

Location: 7 Quincy Junction Road, Quincy, US, CA, 95971

Job Category: Associate


1. Scope and Range of Responsibility

Under the supervision of the Assistant Fiscal Director, the incumbent will be responsible for general ledger activity including account analysis and reconciliation, maintenance of fiscal files, processing and collections of accounts receivable, participating in preparation of budgets, assisting in the implementation of procedures and controls for new programs/activities, and providing support to the Assistant Fiscal Director, Operations Manager, and Fiscal Staff.


2. Organizational Structure

The incumbent’s supervisor is the Assistant Fiscal Director. The Assistant Fiscal Director is responsible to the Fiscal Director.


3. Mission Elements of the Alliance for Workforce Development, Inc.

The organization provides workforce development and training services to eligible participants through the use of Workforce Innovation and Opportunity Act (WIOA) funds. Additionally, the organization coordinates America’s Job Centers of California (AJCC), provides employer services to enhance the connection between employers and job seekers, and offers complementary community and workforce development services through other funding sources (i.e., non-WIOA funds).


4. Position Responsibilities and Duties

Position responsibilities are rated as part of the employee’s competency-based performance appraisal. Within the parameters established by the Assistant Fiscal Director, and approved policies and procedures, the incumbent is assigned the following responsibilities and duties:

a) General Ledger

  1. Performs invoicing functions ensuring that all activity is properly recorded.
  2. Reconciles and analyzes accounts to ensure appropriateness of recorded activity and compliance with procedures.
  3. Prepares internal reports and analysis for management review.
  4. Assists in cash management.
  5. Reconciles and analyzes participant budgets monthly.
  6. Processes manual checks and journal entries.

b) Accounts Receivable

  1. Prepares all invoicing accurately and timely per contract specifications.
  2. Reviews Business Service Log items and invoices when necessary.
  3. Reviews and approves revenue posting transactions.
  4. Maintains an accurate aging report.

c) Accounts Payable

  1. Cross-trains others in accounts payable client and non-client expenditures.
  2. Processes accounts payable for client and non-client expenditures.
  3. Maintains special project and OJT spreadsheets.
  4. Prepares first-of-the-month check requests.
  5. Processes check runs.
  6. Processes AB 74 employer, maintaining accurate tracking of the reimbursements in line with spreadsheet reconciliation.
  7. Performs end-of-year vendor reporting including 1099s.

d) Purchasing

  1. Assists in control of purchase orders and procurement.
  2. Ensures compliance with purchasing procedures.
  3. Orders necessary office equipment for multiple locations.
  4. Assists Operations Manager with organization of and ordering business cards and letterhead.

e) Vendor Relations

  1. Assists in maintaining vendor relationships.
  2. Conducts account research and analysis.
  3. Maintains vendor accounts including approved users and purchasing procedures.

f) Operations and Facilities

  1. Assists in staff development including lodging, travel, and training.
  2. Assists in maintaining uniformity in all service areas with regard to logos and marketing material.
  3. Assists Operations Manager with actions needed for business operations and safety compliance.

g) Contracts

  1. Processes contract requests and maintains contract tracking.
  2. Reviews and approves OJT contract reimbursements.

h) Other Responsibilities and Duties as Assigned


5. Essential Functions

a) Organize, prioritize, manage time and meet deadlines.
b) Prioritize multiple assignments.
c) Maintain good attendance, punctuality, dependability, and flexibility.
d) Work well alone and/or in a group and with or without supervision.
e) Maintain a high level of confidentiality.
f) Work well with vendors and agencies from both the private and public sectors.
g) Computer knowledge and ability to use software, including Accounting software, Word, Excel, and internet. Abila (Sage MIP) Fund accounting knowledge is a plus.
h) Must be able to meet deadlines and produce accurate work in a fast-paced environment.
i) Ability to type accurately and use a 10-key calculator.
j) Travel out of town and operate a motor vehicle.


6. Key Competencies

a) Critical thinking and problem-solving skills
b) Communication skills
c) Teamwork
d) Negotiation
e) Adaptability
f) Attention to detail
g) Data collection and analysis
h) Quality customer service


7. Qualifications

a) AA/AS in Accounting, Public Administration, Business Administration or related degree. Degree requirements may be substituted with four years of accounting, office management, and contract compliance experience.
b) Other personal competencies required include: teamwork/organizational commitment, communication skills (oral and written), initiative/innovation, and flexibility.
c) Work is normally performed in an office setting, but the incumbent will be required to travel out of town for training, and meetings, and, therefore, must be able to travel and operate a motor vehicle.
d) Provide proof of automobile insurance which satisfies California Law, agree to a background check required to work with youth, and provide “right to work” documentation upon appointment.


8. Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing duties of this job, the employee is regularly required to talk and hear. This is largely a sedentary role at a desk or working on a computer. This would require the ability to lift office products and supplies, up to 25 pounds waist height, open filing cabinets, and perform tasks involving turning, twisting, kneeling, and bending as necessary. The employee frequently is required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms.


Alliance for Workforce Development is an Equal Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities or sincerely held religious beliefs to perform the essential functions of the position.

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Minimum Education and Experience

Hiring Requirements for This Job:
  • Reference Check
  • Minimum Hourly Wage: 24.68
    Maximum Hourly Wage: 30