Administrative Secretary to the Dean (Student Success)
Full-time/Non-Exempt 40 hours per week; 12 months per year
Tentative First Interviews: June 28-29, 2023 (Zoom)
Tentative Second Interviews: July 10, 2023 (In-person)
Overview: The Administrative Secretary to the Dean provides direct support to the Dean of Student Success and Retention, assisting the Dean with all aspects of running a wide range of complex, categorical and grant funded student support programs. Those programs include the Student Health Center/Mental Health Services, Disability Support Services, Roadrunner Hub Basic Needs Center, EOPS/CARE, Inspiring Scholars, Center for Academic Success, Student Success Services, as well as the TRIO and CASA grants.
The successful candidate is responsible for budget and reporting functions, coordinating faculty and staff evaluations, preparing meeting materials, utilizing a variety of computer programs, and creating and maintaining advanced documents and databases, all while applying a high level of confidentiality, responsibility, and judgment. This position oversees multiple large budgets and will track expenditures, pay invoices, project expenses, prepare budget transfers, and anticipate program fiscal needs while maintaining complex spreadsheets and records.
Additionally, the ideal candidate will be customer-service oriented, have strong organizational, time-management and?people skills, and possess excellent verbal and written communication skills.
The work schedule is Monday through Thursday, 7:30 a.m. to 5:00 p.m., and Friday, 8:00 a.m. to 12:00 p.m. Over the summer, the schedule changes to Monday through Thursday, 7:00 a.m. to 5:00 p.m., with Friday off.Minimum Education and Experience