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Overview

Closing Date:

2020-10-05

The County of Del Norte, Department of Agriculture is seeking a qualified candidate to fill one (1) vacancy for the
position of Administrative Secretary I/II. This position is classified as permanent full-time. A standard application is
required. Resumes are encouraged, but will not be accepted in lieu of required application materials. Applications
which are incomplete as of the final date to apply will be eliminated from consideration. Candidates who meet all the
minimum qualifications may be invited to an oral interview.
This recruitment will establish a list of candidates to be used in filling the vacancy as well as an eligibility list that may
be used for future vacancies or temporary help for up to one (1) year. Application will be accepted until 11:59pm
on October 5, 2020.

ESSENTIAL DUTIES:
The Administrative Secretary performs advanced and confidential secretarial and operational administrative tasks
in support of departmental functions. May transcribe dictation of letters, reports, contracts, deeds and memos for
administrative and/or department staff. Maintains filing system and control documents including records of staff
assignments, projects, agreements and departmental correspondence and advises staff of pending agreements,
expiration/cancellation deadlines. Gathers and assembles information for use by supervisors, extracting
information from various sources including staff, files and documents. Compiles statistical and business
information for the preparation of fiscal, status, routine or special reports or projects. Maintains departmental
attendance records and employees files, which may include preparation of payroll records. Maintains calendar and
determines appointment schedule for administrative and/or professional staff. Arranges travel and necessary
voucher/claim transmittals for department staff. Participates in the supervision of administrative support staff
including input in hiring, discipline, evaluations or employees and training of new departmental support staff. Acts
as informational source to departmental staff and general public regarding activities and procedures. Answers,
screens, prioritizes and routes incoming telephone calls, correspondence and work assignments. May maintain and
process department billing records, service statements, permits, applications and/or other related documents.
Performs related duties as required or assigned.

Minimum Education and Experience

Education Required: High School