SALARY: $20.17 – $25.74 Hourly
$1,613.54 – $2,059.38 Biweekly
$3,496.00 – $4,462.00 Monthly
$41,952.00 – $53,544.00 Annually
OPENING DATE: 04/16/21
PLEASE NOTE THE FOLLOWING:
Required social distancing guidelines will be adhered to
during the selection and hiring process.
Under the direction of the Court Services Manager or Court Services Supervisor, a Courtroom Clerk serves as clerk to a Judge or Commissioner in Superior Court, prepares minutes of Court proceedings, performs difficult, complex, and confidential clerical work in support of courtroom activities, ensures efficient operation of the courtroom, and performs related duties as required.
Courtroom Clerks work full time in a courtroom. The Courtroom Clerk I is the entry class in which employees receive extensive training in all case types. A Courtroom Clerk I is promoted to the Courtroom Clerk II level upon meeting the minimum experience requirements, passing a written proficiency examination, and demonstrating the ability to perform competently the full range of duties. A Courtroom Clerk is distinguished from a Court Services Assistant in that the latter works in case processing, may work in support of a courtroom on a regular basis, and may work part time in a courtroom but does not work full time in a courtroom assignment.
EXAMPLE OF DUTIES:
Attends a variety of Court proceedings; records statutorily required data; prepares minutes of Court hearings reflecting case proceedings and orders of the Court; enters case specifics into case management system; and determines actions needed to execute Court orders and rulings.
Prepares, examines, and maintains a variety of Court-related calendars and documents; maintains custody of exhibits, records, and depositions; examines and prepares abstracts, notices, commitments and other documents; exonerates and forfeits bail bonds; issues writs, issues/recalls bench warrants, and other legal processes; prepares orders and judgments for the Judge’s signature; prepares and mails notices of entry of judgment on civil cases.
Advises attorneys, general public, and local and state agencies regarding status of cases and provides procedural information; examines case files and advises Judge, attorneys, and litigants of sufficiency and timeliness of documents; records fines, sentences, bail, and other case specific information; provides information and referral to Court services and related prosecution and legal defense operations.
Conducts impanelment of juries; records juror excuses and challenges by counsel; maintains juror attendance records and provides records to the Jury Coordinator; reads and records jury verdicts; polls jury; calculates and collects jury fees and court reporter fees; administers oaths and compiles statistical information.
Coordinates courtroom activity and needs with case processing unit, jury services, and other Court units.
Maintains records of statutory time limits for rulings of submitted cases; maintains manual and automated case files.
Attends hearings regarding confidential legal matters and assumes the responsibility of maintaining confidentiality of records and information.
May provide training to other staff as required or assigned.
Minimum four years office clerical experience in a California Court including a minimum of
one year at a level comparable to Court Services Assistant III, or any combination of training and
experience that provides the desired knowledge and abilities.
• Public information and communication techniques;
• General clerical office procedures, including typing;
• Automated systems as used for information storage and document preparation;
• Proper decorum as related to staff support within the courtroom;
• California codes, rules, ordinances, laws, and regulations; procedures and policies, operations, and jurisdiction of the Court;
• Courtroom practices and procedures; documents and terminology related to civil, criminal, family law, mental health, probate, and adoption cases;
• Statutory requirements for maintenance of Court calendars and legal documents;
• Fines, bail, and sentencing procedures;
• Interrelationship of law enforcement, prosecution, and defense;
• Technical resource materials and information sources applicable to the area of assignment.
• Work independently with minimum supervision using independent judgment to review, analyze, and resolve problems;
• Work rapidly and accurately under pressure;
• Determine the appropriate course of action in stressful situations;
• Review regulations, procedures, and/or legal reference materials;
• Prepare and maintain accurate records of Court transactions;
• Identify and set priorities;
• Organize work to meet time constraints;
• Maintain confidentiality of records and information;
• Identify and correct technical inaccuracies;
• Type at 40 wpm (net);
• Adapt to changing situations and needs of individual Judges and Commissioners;
• Communicate effectively, both orally and in writing;
• Address large groups of people to explain forms and procedures;
• Use case management software;
• Use standard office equipment including a personal computer;
• Make simple arithmetical calculations;
• Explain and apply specific statutes, codes, rules, laws, and proceedings;
• Understand a variety of legal documents;
• Establish and maintain cooperative working relationships during the course of performing duties.
APPLICATION AND SELECTION INFORMATION:
Carefully complete the online application and supplemental questionnaire, and submit by
the final filing date.
• Complete all requested information fully.
• Incomplete applications will not be processed and your application will be rejected if you write statements such as “See/Refer to Resume” or “See Attached.”
• It is important that your application show all the relevant education and experience you possess.
• Minimum requirements must be met at the time of filing.
• If you held multiple positions with the same employer, please list each job title and duties separately.
• The Work Experience portion of your application profile should account for all employment within the last 10 years, including your current or most recent position. Include U.S. Military Service, self-employment, and relevant unpaid volunteer work.
• Explain gaps between any employment periods by way of a separate attachment to the application.
Incomplete application materials, false statements, omission of a material fact, or partial information will result in disqualification.
A cover letter and resume are encouraged, but are not accepted as a replacement for your application.
If you submit multiple applications, ONLY your most recent application and attachments will be considered.
A qualifications appraisal committee will review applications and requested materials, and only the best-qualified candidates will be invited to test and interview for this position. Meeting the announced requirements does not guarantee inclusion into the selection process. All correspondence regarding the selection process is sent via email.
The Court reserves the right to modify the selection/examination process at its discretion. Shasta County Superior Court is an Equal Opportunity Employer.
Arrangements may be made to accommodate applicants with disabilities by informing Human Resources in writing or by telephone at the time of application.
APPLICATIONS MAY BE FILED ONLINE AT:
1500 Court Street, Room 106
Redding, CA 96001
Position #2021 – 510 Continuous
COURTROOM CLERK I – CONTINUOUS
Courtroom Clerk I – Continuous Supplemental Questionnaire
* 1. As a courtroom clerk, you may not have a permanently assigned courtroom. You would receive appropriate training in a variety of courtroom assignments, which would allow you to provide courtroom coverage in an array of courtrooms. Please describe how you would handle this fluctuating change in assignments?
* 2. Communication is crucial as a courtroom clerk. Please describe how you would handle the following situation: You have a large backlog of pending work from calendars you have clerked all week, as well as time sensitive minute orders that need to be completed by noon. Your supervisor contacts you and says you are needed in a particular courtroom within the next ten minutes.
* 3. Courtroom Clerks work under a supervisor who answers directly to the manager of the division. Clerks also work for and answer to the judge or judges to whom they are assigned. If your supervisor were to direct you to perform a task in a specific way, yet your judge wants the task done in a different manner, describe how you would handle
such a contradiction in direction.
* 4. Please describe what you believe is required for the position of a courtroom clerk. What experiences have you gained in your current or prior assignments that have helped you prepare for this position, and would be of benefit to the Courtroom Clerk Unit?
* Required QuestionType at 40 wpm (net)Minimum Education and Experience