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Overview

WORK YEAR: Full time: 7.5 hours per day/8:00 am – 4:30 pm /Monday – Friday/
12 months/260 days annually (Prorated upon hire)

START DATE: As soon as possible after interviews

SALARY: Salary Schedule 6A, Range 22, $23.62 – $34.89 per hour. Placement dependent on experience. Annual stipend pay: Associate’s $250.00, Bachelor’s $400, Master’s $750, or Doctorate $1,000
(Once permanent, then prorated the first year).

BENEFITS: Generous benefits package that includes Medical, Dental, and Vision for employee and dependents. Vacation and sick leave accrued. Employer-paid life insurance. This position qualifies for CalPERS retirement.

AREA OF ASSIGNMENT: Butte County Office of Education-Oroville, CA

TO APPLY: Visit: https://www.edjoin.org/Home/DistrictJobPosting/1625691

DEADLINE: This position is open until filled

POSITION DESCRIPTION:
Under the direction of the Director of Human Resources, the Credentials Analyst performs a variety of technical duties related to certificated assignment monitoring and application processing including, but not limited to: evaluates transcripts and other documentation to determine eligibility for credentials, permits, certificates, or other documents as needed; submits applications to the Commission on Teacher Credentialing; performs fingerprint processes on new and substitute applicants as required; provides information and technical support to school districts and their certificated staff with regard to credentialing laws, requirements, and procedures; reviews certificated assignments of school district and County Office personnel to ensure that positions are legally staffed; maintains accuracy of the county credentials database.

EXAMPLE OF DUTIES (may include, but is not limited to):
1. Perform a variety of technical duties in the review and processing of applications and other documents to ensure certificated personnel hold valid and appropriate certification; verify and evaluate transcripts, records and applications to determine eligibility for credentials
2. Serve as a technical resource to personnel, school site staff and various outside agencies concerning credential eligibility, requirements and procedures; respond to inquiries and provide information; distribute application materials and related information as requested
3. Process a variety of credential and permit applications including, but not limited to, substitute permits, Child Development permits, and Added Authorizations; issue Temporary County Certificates as appropriate
4. Obtain official DOJ Fingerprint Roller and Custodian of Record status; perform fingerprint process for various credential and permit applicants; perform the duties of Custodian of Record for the Butte County Substitute Teacher Fingerprint Clearinghouse in the absence of the Senior Credentials Analyst
5. Schedule and conduct substitute permit application processing on a regular basis; perform the necessary fingerprint processing for Butte County Substitute Fingerprint Clearinghouse and Commission on Teacher Credentialing (CTC) as appropriate; collect and deposit fingerprint fees as necessary
6. Communicate with school districts and BCOE programs regarding substitute processes and procedures
7. Review monthly school district and County Office payrolls to ensure certificated personnel hold valid credentials while performing certificated services; initiate paycheck holds as necessary
8. Prepare and distribute credential and permit expiration notices for all County Office certificated staff on a monthly basis; ensure that the affected employee’s manager receives a courtesy email notification
9. Assist school districts with proper placement of certificated employees by providing various assignment and licensing options; notify appropriate staff at the district or County Office of potential or actual certificated assignment problems or concerns; assist with preparation and submission of the annual assignment monitoring reports to CTC according to established timeline
10. Maintain accurate and updated records of the Butte County Substitute Teacher Fingerprint Clearinghouse; send No Longer Interested notifications to DOJ as necessary; ensure that the current Substitute Teacher Fingerprint Clearinghouse list is available to member districts on a regular basis
11. Prepare and maintain a variety of records and reports related to credential information and application processing, as needed; establish and maintain filing systems
12. At such time when Butte County Office of Education operates accredited teacher preparation programs: assist with the enrollment and tracking of program participants and perform appropriate credential recommendations using the online system or paper application process as required by CTC. These preparation programs may include, but are not limited to: General Education and Special Education Induction programs, Clear Administrative Services Induction program, and Designated Subjects Career Technical Education Preliminary and Clear Approved program
13. Attend workshops and review legislation and other publications regarding new laws, rules and regulations governing credentials; assist with development and implementation of policies and procedures to ensure compliance with established laws, rules and regulations
14. Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software
15. Provide assistance to Senior Credential Analyst as needed
16. Perform in a collaborative environment
18. Perform related duties as assigned

QUALIFICATIONS:
Knowledge of:
1.Current laws, regulations, rules, and policies related to public school certification
2.State of California certification requirements and procedures
3.Practices and procedures related to certificated personnel
4.Operations, policies and objectives relating to personnel activities
5.County Office organization, operations, policies and objectives
6.Oral and written communication skills
7.Technical aspects of field of specialty
8.Modern office practices, procedures and equipment
9.Interpersonal skills using tact, patience and courtesy
10.California Education Code and other applicable laws related to public school certification
11.Correct English usage, grammar, spelling, punctuation and vocabulary
12.Record-keeping and report preparation techniques
13.Operation of a computer and assigned software

Ability to:
1. Perform a variety of complex technical duties in the monitoring of certificated assignments and renewals to assure compliance with certification requirements
2. Oversee the processing of applications and other documents to ensure certificated personnel hold valid and appropriate certification
3. Train and provide work direction and guidance to assigned personnel
4. Interpret, apply, explain and ensure compliance with rules, regulations, policies and procedures
5. Serve as a technical resource to personnel, school site staff and various outside agencies concerning certification eligibility, requirements and procedures
6. Maintain current knowledge of laws, rules and regulations governing public school certification
7. Develop and implement procedures to ensure compliance with established laws, rules and regulations
8. Verify and evaluate transcripts, records and applications to determine eligibility for certification
9. Compile and verify data and prepare reports
10. Maintain various records
11. Type or input data at an acceptable rate of speed
12. Communicate effectively both orally and in writing
13. Establish and maintain cooperative and effective working relationships with others
14. Analyze situations accurately and adopt an effective course of action
15. Operate a variety of office equipment including a computer and assigned software
16. Meet schedules and time lines
17. Plan and organize work
18. Work independently with little direction
19. Perform in a collaborative environment

Education and Experience:
1. Completion of high school or equivalent
2. Three years of increasingly responsible clerical experience that demonstrates the ability to perform the duties described
3. Preference given to candidates with one or more years’ experience with certificated personnel or credentials related work
4. Completion of a minimum of one year of college coursework desired

PHYSICAL REQUIREMENTS:
Occasional (less than 25%)
Ability to bend and twist, stoop, and kneel
Ability to lift 30 pounds
Ability to carry 15 pounds
Ability to stand for extended periods of time
Often (25 – 50%)
Sufficient mobility to move about an office
Very Frequent (76%)
Ability to stand and move around an office
Ability to work at a desk, conference table, or in meetings of various configurations
Ability to see for purposes of reading printed matter and observing staff
Ability to hear and understand speech at normal levels
Ability to communicate so others will be able to clearly understand
Ability to operate office equipment
Ability to reach in all directions
Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.

NOTE: This list of essential functions and physical requirements is not exhaustive and may be supplemented as necessary in accordance with the requirements of the job.

OTHER:
1. To comply with the Immigration Reform and Control Act of 1986, all new employees must provide proof of identity and authorization to work in the United States.
2. FINGERPRINTING FOR CONDUCTING A BACKGROUND INVESTIGATION IS REQUIRED and completed upon offer of employment.
Upon offer of employment you will be required to show proof of COVID-19 vaccination OR consent to weekly testing

TO APPLY: Visit: https://www.edjoin.org/Home/DistrictJobPosting/1625691
Online applications only; no paper copies will be accepted. All online applications must be accompanied by the following attachments;
Incomplete applications will not be accepted
• Cover Letter
• Resume
• Three letters of recommendation required, current letters preferred
Upon offer of employment, proof of high school diploma or equivalency will be required
Email: lallen@bcoe.org

Minimum Education and Experience

Minimum Months of Experience: 36
Education Required: High School
Hiring Requirements for This Job:
  • Background Checks
  • Minimum Hourly Wage: 23.62
    Maximum Hourly Wage: 34.89