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Overview

Wage Range: $21.00-$24.00/ hour depending on experience, plus health benefits, retirement
benefits, paid holidays and sick time; $26.75/hour expected at 1 year of tenure

Job Description
The Executive Assistant for Strategy, Programs and Community Solutions (SPCS) will handle a broad and
diverse range of responsibilities and assignments to support the Vice President and Deputy Director of
Strategy and Community Solutions, both internally and externally, and to assist in coordinate work of the
entire Strategy and Community Solutions team. As a vital position to provide support to the Strategy and
Community Solutions, the EA will embrace attributes of adaptability and flexibility as the specific duties
and responsibilities will evolve based on both the skills of the incumbent and the changing circumstances
at the foundation.

Minimum Qualifications

  • 2 years of experience working in an administrative support role that has provided the knowledge,
    skills, and abilities noted below:

Knowledge, Skills, and Abilities

    • Experience with and comfort using office equipment such as computers, phones,
      printers, etc.
    • Experience and comfort using the Microsoft Office suite (Word, Excel, Power Point,
      Outlook, etc.) and with social media platforms
    • Ability to work the hours required for this position, and is both punctual and reliable
    • Ability to provide outstanding customer service
    • Ability to communicate effectively with a diverse population, is able to establish and
      maintain working relationships with individuals from diverse backgrounds, and has
      demonstrated sensitivity to cross-cultural perspectives and experiences
    • Ability to work independently as well as part of a team
    • Takes initiative in problem solving
    • Ability to organize time wisely and prioritize workloads
    • Ability to anticipate, identify, and address others’ needs in a dynamic work environment
    • Demonstrates professional and clear verbal communication skills
    • Illustrates strong written communication skills including written correspondence
      etiquette for a business setting
    • Handles interactions with creativity and diplomacy
    • Maintains confidentiality and protects sensitive information in accordance with
      organizational standards
    • Performs work with a high level of accuracy and an eye for detail; is able to identify and
      correct mistakes in own work
    • Demonstrated ability to receive and incorporate feedback and direction effectively
    • Willingness to follow existing policies and procedures while also demonstrating the ability
      to be flexible, learn, adapt to, and track new systems and procedures
    • Experience operating and troubleshooting audio/visual equipment such as projectors,
      conference phones, and web-based video conferencing systems

Preferred Qualifications

  • Equivalent to three to five years past experience in administrative assistance
  • Past experience with supporting an executive leadership position
  • Past experience with managing database programs
  • Past experience with discussing and addressing issues of equity, diversity and inclusion
  • Knowledgeable about nonprofit business functions
  • Bilingual skills
  • Possess a valid California driver’s license and current auto insurance

Application Procedure
Please email the following two (2) documents in Word or PDF format to jobs@hafoundation.org:
1. Resume
2. A cover letter, explaining your interest and experience as it relates to this role.

Application Deadline: This position will remain open until filled, however, priority consideration will be given to those who apply by 8am on August 15, 2022.

Please visit www.hafoundation.org/jobs for application procedures and the complete job announcement, including all desired qualifications.

Minimum Education and Experience

Minimum Months of Experience: 24
Education Required: None
Driver's License Required: Yes
Minimum Hourly Wage: 21.00
Maximum Hourly Wage: 24.00