Implement the Hazard Mitigation Grant for Defensible Space and Hazard Fuels Reduction Program – Butte County WUI as well as assist in applying for, managing, and participating in audit preparations for other federal and state grant programs. Work directly with the Executive Director who is the chief administrative officer of the organization. Plan, lead, organize, and direct the operations of a major division within the BCFSC. The position requires some outside the office travel, travel within the assigned County.
Essential Job Functions:
• Work directly with and support the Executive and Assistant Directors on work assignments related to Federal and state grant project management and program implementation. Specifically manage a Hazard Mitigation Grant.
• Work as a team member in accomplishing Butte County Fire Safe Councils Vision, Mission, and Goals.
• Assist with management of grants for disaster recovery, forest health, fuels reduction and evacuation safety efforts related to wildfires in Butte County.
• Work within established guidelines, procedures, and processes to maintain compliance with current Federal, State, and local directives and policies.
• Proactively strategizes and anticipates risks and issues
• Oversees adherence to project plans and established business processes, including quality and project management and standards
• Accountable for completeness and accuracy of project status reports and invoices
• Oversee Fire Safe Council staff and assist in evaluating staff performance. Takes appropriate action to maximize individual and organizational performance to ensure project delivery per schedule, on budget, and within scope parameters.
• Works with team members and community to prepare scopes, schedules, budgets, assumptions, and constraints for projects
• Coordinate with other managers to balance workload and staffing needs
• Personnel management including team building, staff mentorship and professional development
• Confers with team members to provide advice, counsel, and resolve problems
• Oversee and work with contractors including Registered Professional Forester.
• Provides guidance to team members related successful delivery across the full project lifecycle, including developing forecasts and estimates
• Identify, define, and develop funding sources to support existing and planned council activities as well as assist in development, writing, and submission of grant proposals to federal, state, and private funding agencies.
• Assist with Strategic Planning and reporting to the Board of Directors as needed.
• Work directly with the Executive Director for budget preparation and expenditures, recommend future funding requirements. Ensure that funds are spent and managed in accordance with council policy. Funds must be spent in alignment with the intended purpose.
• Participate in partner meetings and follow through on assigned action items directly with partners and communities
• Work with the Community Wildfire Protection Plan and its partners.
Program and Project Support
Assist the BCFSC team in providing outreach to for the BCFSC programs and projects, to include:
a) The Chipper Program – A brush chipping service available to residents throughout Butte County.
b) Dooryard Education Program – Voluntary opportunity for residents of Butte County to receive one-on-one wildfire prevention and preparedness training tailored specifically to each home.
c) Residents Assistance Program – Provides defensible space assistance for qualifying low income, senior and physically disabled residents in Butte County.
d) Fuels Reduction Projects – Assisting in or carrying out fuels reduction projects which create roads made safer for evacuation and fire-fighting access.
e) Sixth Grade Education Program – Provides wildfire education for sixth grade students.
f) Education and Outreach Program- Includes fire safe education community events, the distribution of Homeowners Guide to Fire Wise Landscaping Brochures and community evacuation plans.
g) Perform other related duties as identified and assigned.
Federal Grant Program Manager
Required Knowledge, Skills and Abilities:
• Proficiency in state and federal grant writing.
• Skill exercising good judgment in analyzing and solving problems.
• Ability to maintain a high level of confidentiality.
• Ability to meet deadlines and produce accurate work under pressure and in a fast-paced environment.
• Proficiency in the use of Microsoft Office applications such as Outlook, Word, Excel.
• Ability to work independently and problem solve with minimal supervision.
• Skill in strategic thinking expertise as well as the ability to plan and execute tactical strategies to implement council objectives.
• Skill in internal and external communication techniques.
• Skill in interacting with people of different social, economic, and ethnic backgrounds.
• Skill in following and effectively communicating verbal and written instructions.
• Skill in establishing and maintaining effective working relations with co-workers.
• Ability to work in a participative team setting and have strong facilitation skills.
• Skill in assessing and prioritizing multiple tasks, projects and demands.
• Ability to maintain a professional appearance, as compared to executive level employees in both the public and private sector.
• Minimum of 3-5 years of experience in the coordination and management of Hazard Mitigation Grants or equivalent projects
• Four-year Bachelor’s Degree in Engineering, Planning, Business, Communications, or related discipline
• Excellent oral and written communication skills, proactive communicator, and problem-solver
• Strong attention to detail and demonstrated ownership and accountability for work
• Capability to work in a dynamic environment, including a demonstrated willingness to be flexible and adaptable to changing priorities
• Ability to work collaboratively with a wide array of individuals from various backgrounds, including engineers; planners; GIS professionals; federal, tribal, and state government officials; and the public
• Strong multi-tasking and organizational skills
• Ability to manage scope, schedule, and budget requirements, working with multi-disciplinary teams under limited supervision
• Strong track record of overseeing successful project delivery with a drive for quality product and financial excellence
• Demonstrated supervisor and mentoring skills
• Intermediate to advanced Microsoft Office skills, including Microsoft Word, Excel, and SharePoint
• Solid work ethic and have the drive to be a leader in the organization and in the professional community
Experience with Federal Grants Management, Understanding of Emergency Management, Wildfire Safety and Recovery, Safety Policy Implementation, Community Building and Outreach (related experience will be considered on a case-by-case basis).
Environmental Factors and Conditions/Physical Requirements:
• Work is performed both in an office environment and with outdoor work required; involves the potential exposure to hazardous weather; some non-standard work hours are required.
• May be exposed to hazardous chemicals, drugs, and infectious and communicable diseases.
• May be required to lift and carry items weighing up to 25 pounds.
Equipment and Tools Utilized:
Equipment utilized includes motor vehicle, personal computer, smartphone device, copier, calculator, fax machine, and standard office equipment.
How to Apply: Please send resume to firstname.lastname@example.org. Include “Federal Grant Program Manager” in the subject line.Minimum Education and Experience