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Overview

INTRODUCTION

The ideal Human Resources Generalist candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. The ability to interact with staff (at all levels) and Tribal Council, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important. The incumbent reports to the Tribal Administrator supporting with the management and coordination of all programs administered by the Council. He/ She is responsible for helping with the plans and programs and for advising the Tribal Administrator on matters relating to all Reservation operations. This position is responsible for reception and internal administrative clerical activities for the Fort Bidwell Tribe. This position is also responsible for the Human Resources activities for the Tribe.

MAJOR DUTIES:

  1. Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
  2. Communicate and handle incoming and outgoing electronic communications on behalf of the Tribal Administrator and Tribal Council
  3. Assist Tribal Administrator and Tribal Council with preparation of presentation materials
  4. Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
  5. Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
  6. Arrange travel schedule and reservations for Tribal Administrator and Tribal Council as needed
  7. Have a demonstrated ability to manage tribal programs
  8. Ability to handle stressful situations with tact and confidentiality
  9. Maintains necessary records of queries and message referrals, in accordance with office operating procedures.
  10. Type correspondence, forms, reports and other materials from rough drafts received from administrative office staff.
  11. Serves as back up mail clerk for receptionist, receiving all incoming mail and faxes, recording in mail log, copying and distributing to appropriate recipient(s). Coordinates the outgoing mail to insure it is delivered to a mail receptacle so it can be processed in a timely manner.
  12. Backup to answer telephones, direct calls, and take messages.
  13. Backup to receive visitors and provides information as required, or refers to appropriate person/office.
  14. Backup for the submission of time cards, purchase orders and other records.
  15. Assure that there is a sufficient supply of applications for each program available for those requesting them.
  16. Maintains files of correspondence, forms, reports and other materials, and retrieves them for review upon request utilizing an electronic filing system.
  17. Assist with the maintenance on all office machines, when necessary contacting service representative for repairs and assuring there is sufficient supply of copy paper and other office  supplies at all times.
  18. Acts as liaison between employee and management to answer questions or concerns regarding company policies, practices and regulations.
  19. Manage and maintain personnel benefits including, health, dental and vision insurance
  20. Maintain personnel file for all employees
  21. Ability to maintain personnel files electronically in the Accufund system.
  22. Performs general clerical and typing duties as support for Tribal Administrator and Council.
  23. Other duties as assigned.

QUALIFICATIONS:

  1. 3+ years’ experience supporting at the executive level
  2. Excellent calendar management skills, including the coordination of complex executive meetings and compose business letters and memos
  3. Experience assisting management with the creation of PowerPoint presentations
  4. Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
  5. Experience scheduling travel arrangements for management
  6. Experience in answering a multi-line telephone system, preferable.
  7. Ability to work and communicate well with the public.
  8. General experience is progressively responsible clerical, office, or other work that indicates ability to acquire the knowledge and skills needed to perform the duties of the position.
  9. Must have a valid California Driver’s License and be insurable through the tribal insurance agency.
  10. Associates Degree or Bachelor’s Degree is preferred.

STRONGLY PREFER:

  1. Support experience in a variety of tribal programs
  2. Experience successfully creating and/or modifying process
  3. Experience working with tribal people while demonstrating confidentiality and compassion

APPLICATION PROCESS

Contact: Fort Bidwell Indian Community Council, PO Box 129, Fort Bidwell, CA 96112 | Phone: 530.279.6310 | Fax: 530.279.2233

Indian Preference:
Preference in hiring is given to qualified American Indians in accordance with the Indian Preference Act (Title 25, U.S. Code, Section 472 and 473). Applicants claiming Indian preference must submit verification of tribal affiliation.

Minimum Education and Experience

Minimum Months of Experience: 36
Education Required: Associate's
Driver's License Required: Yes
Hiring Requirements for This Job:
  • Background Checks
  • Reference Check
  • Minimum Hourly Wage: 18