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Overview

Tehama County Department of Social Services

Red Bluff, CA

Full-Time with Benefits

Position Information:

Performs specialized and responsible office support work that requires knowledge of legal terminology and legal clerical procedures; and performs related work as required.

Legal Clerk I

Working under close supervision, Legal Clerk I is the entry/trainee level in the Legal Clerk series.  Employees in this class receive in-service training, and are given detailed instructions in the performance of routine duties related to legal terminology and procedures.  As requisite skills and knowledge are developed, greater independence and the full scope of responsibility are exercised.  Unless a position is permanently allocated to level I due to the nature of the work, employees are expected to promote to Legal Clerk II after one year of satisfactory performance at the trainee level.

Legal Clerk II

Working under general supervision, Legal Clerk II is the journey level in the Legal Clerk series. Employees at this level are expected to be fully qualified and able to perform a wide range of legal clerk support work with a higher level of responsibility for precision and accuracy in producing notices and documents identified with legal matters and proceedings.  Positions in this class are flexibly staffed and are normally filled by advancement from the lower level of Legal Clerk I, or if filled from the outside, require prior related experience.

SALARY RANGES
Legal Clerk I:  $15.51 – $18.90
Legal Clerk II:  $17.13 – $20.87

TYPICAL DUTIES
Duties may include, but are not limited to, the following.
For Legal Clerk I, duties are performed at the trainee level:

  • Processes, maintains, and prepares a variety of legal forms, records, and reports; verifies that information or data is complete, accurate, consistent, and in conformance with prescribed format, procedures, and regulations.
  • Reviews and investigates confidential information from agencies and processes documents related to assignments; interviews affected parties and explains procedures.
  • Determines acceptability of information and proper action to be taken based on established oral or written instructions.
  • Contacts various agencies and organizations regarding releases of liens, case settlements, etc.
  • Receives, assembles, and maintains files and other information related to court actions; updates computer information; maintains court calendars by scheduling and reviewing court dates; and files information or forwards to staff members.
  • Processes and files pleadings, orders, judgments, and a variety of other records in the Superior Court or Municipal Court.
  • Identifies and corrects deletions or errors in accordance with prescribed format; and follows up to secure additional information as needed.
  • Produces a variety of legal documents including, but not limited to, Notice of Hearing, Subpoenas, Petitions, Jurisdictional, Dispositional, Dismissals, Monthly and Special Reviews, and Special Orders in addition to letters, reports, and fiscal or statistical reports.
  • Types from electronic recording devices; proofs typewritten materials for grammar, punctuation, spelling, sentence structure, format, layout, and clarity of language; may verify the completeness and accuracy of references.
  • Receives calls for attorneys; provides information based on interpretation of policies and procedures and follows up, as needed.
  • Logs reports from law enforcement agencies; searches for prior offenses.   Receives discovery requests and processes information; prepares various legal documents, including subpoenas, warrants and petitions; files with court and/or distributes to parties.
  • Maintains information related to assignments, including entering information into the computer system; calendars court dates; and serves as court liaison regarding related matters.
  • May attend court proceedings and take notes or enter narrative into database; may produce and file documents at the conclusion of court proceedings.
  • Performs related duties as assigned.

EMPLOYMENT STANDARDS
Note:  The level and scope of the knowledge and skills listed below are related to job duties as distinguished between the two levels in the Definition section.

Knowledge of:

  • Modern office procedures, techniques, and equipment.
  • Clerical and department work practices, procedures, specific rules, precedence, and regulations.
  • Proper English grammar, vocabulary, spelling, and punctuation.
  • Knowledge of legal terminology, phraseology, documents, and procedures.
  • Business letter writing, filing, indexing, and recording systems and procedures.

Ability to:

  • Understand and carry out oral and written instructions.
  • Understand, interpret and apply laws, rules, and policies.
  • Exercise independent judgment in determining and selecting the appropriate processes, alternatives, forms, and desired actions within the bonds of established work practices, procedures, and commonly used regulations.
  • Prepare and maintain accurate and comprehensive reports and records.
  • Establish and maintain effective working relationships.
  • Use discretion in organizing work and carrying out assignments with minimum supervision.

MINIMUM QUALIFICATIONS (Education and/or Experience)
Legal Clerk I
EITHER
One (1) year of full-time experience as an Office Assistant II;
     OR
Two (2) years of full-time experience performing general clerical work.

Legal Clerk II
 EITHER
One (1) year of full-time experience as a Legal Clerk I;
OR
Two (2) years of full-time experience performing general clerical work in a legal office environment.

DRIVER LICENSE REQUIREMENT
 Some positions in this classification may require possession of a valid California driver’s license. Employees who drive on County business to carry out job-related duties must possess a valid California driver’s license for the class of vehicle driven and meet automobile insurability requirements of the County. Eligibility for employment for those who do not meet this requirement due to disability will be reviewed on a case-by-case basis by the appointing authority.

ADDITIONAL INFORMATION
ADA/EEO/DRUG-FREE WORKPLACE
As a condition of employment Tehama County Social Services will require:
  • A valid driver’s license will be required at the time of appointment. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis.
  • Proof of ability to work in the United States
  • Pre-employment drug testing and physical
  • Government agencies accessing US government information, which include federal tax information must ensure that background investigation requirements for all agency employees and contractors that have access to federal tax information are consistent to the IRS background investigation requirements for access to federal tax information. A background check may be required if the position requires access to these types of records. Background requirements consist of three components which include, fingerprinting, citizenship verification and local law enforcement checks. State agencies must conduct investigation during time of hire and ensure a reinvestigation is conducted 10 years from the date of the previous background investigation for each employee that has access to federal tax information.

BENEFITS
This position offers the following benefits:

  • Represented by the Joint Council bargaining unit.
  • 96 hours of vacation per year, increasing upon continuous years of service.
  • 96 hours of sick leave per year.
  • 13 paid holidays plus one 8-hour personal holiday.
  • CalPERS retirement plan, 7% employee contribution.
  • The County pays approximately 80% of premium for medical, dental, and vision plan (including a $30,000 life insurance plan for employee). For the employee and entire family, the current employee’s share of the insurance plan is $188.95.
  • Annual salary step increase based upon satisfactory performance and completion of 2,080 hours (Steps A to E).
  • Deferred compensation plan with the County matching the employee’s deposit, up to $60 per month.
  • Supplemental insurance plans are available.
  • Employee Assistance Program is provided to all employees at no cost by the County.

The ability to speak, read, and write Spanish in addition to English would be an asset in this position, but is not required.  Applicants for English/Spanish bilingual designated positions must take and pass the Merit System Services bilingual proficiency examination prior to appointment.

How to Apply: Visit https://www.governmentjobs.com/careers/mss and search for the job title.

VETERANS PREFERENCE
If you would like to request Veteran’s preference points as part of the application packet, please attach a copy of your DD-214 form to your application.

SPECIAL TESTING ARRANGEMENTS
Special testing arrangements may be made to accommodate applicants for disability, military, or religious reasons. If you require such arrangements, please contact CalHR at mssprogram@calhr.ca.gov or 916-323-2766 upon notification that your application has been approved. Documentation from medical, military, school, or church officials outlining the accommodation request must be received by our office a minimum of five business days prior to a scheduled examination.

Minimum Education and Experience

Education Required: None

About Tehama County Department of Social Services

Beautiful Tehama County is in the heart of northern California, midway between Sacramento and the Oregon border. Based on the shores of the Sacramento River and in the shadows of Mount Lassen, Tehama County boasts some of the lowest housing costs in California along with short commute times to work. The County is home to a myriad of recreational activities.