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Overview

Tehama County District Attorney
Red Bluff, CA

Full-Time
Application Deadline: 5PM on September 20, 2021
There is currently one (1) vacancy
In addition, Tehama County is establishing an eligibility list to fill future full-time vacancies for a Legal Secretary I/II/III as well as subsequent vacancies which occur during the life of the eligibility list. 

SALARY
Legal Secretary I: $15.51 – $18.90 Hourly / $1,240.80 – $1,512.00 Biweekly
Legal Secretary II: $17.13 – $20.87 Hourly / $1,370.40 – $1,669.60 Biweekly
Legal Secretary III: $18.90 – $23.02 Hourly / $1,512.00 – $1,841.60 Biweekly
Annual salary step increases (A-E) based upon satisfactory performance and completion of one (1) year and 2,080 hours.

DESCRIPTION:

  • Legal Secretary I: Entry-level: Provides legal, clerical, and basic administrative support within an assigned County department/division. Responsibilities may differ, depending upon the department/division to which assigned. Initially under close supervision, incumbents of this class perform routine legal, reception, office, and records management work that does not require previous specialized experience. This class is distinguished from the Legal Secretary II in that the latter provides secretarial support for more complex programs and is more experienced.
  • Legal Secretary II: Experienced-level: performs a variety of specialized, complex legal, secretarial, and clerical support for an assigned County department/division, including coordinating assigned programs and projects, providing general information to the public, maintaining databases, and other support work. This class is distinguished from the Legal Secretary III classification in that the latter provides high-level support using considerable independent judgment.
  • Legal Secretary III: Advanced-level: Performs a variety of specialized, complex legal, secretarial, and clerical support for an assigned County department/division, including coordinating assigned programs and projects, providing general information to the public, maintaining databases, and other support work. This class is distinguished from the Legal Secretary II classification in that it provides difficult legal secretarial duties, which involve considerable independent judgment and may provide direction, guidance, and assist in the evaluation of lower-level staff. This class is distinguished from the Legal Secretary Supervisor classification in that the latter provides the most difficult legal secretarial duties, which involve considerable independent judgment and supervision to assigned lower-level staff.

EXAMPLE OF DUTIES:

  • Prepares, processes, verifies, and reviews forms, schedules, records, reports, lists, and other legal documents for completeness and conformance with established regulations and procedures
  • Monitors the progress of documents through the judicial process to ensure their timely and proper processing
  • Types, formats, and proofreads a wide variety of legal correspondence, reports, letters, and memoranda such as briefs, petitions, motions, and affidavits; types from rough drafts, verbal instructions, or transcribing machine recordings; transcribes taped interviews; checks drafts for punctuation, spelling, and grammar; makes or suggests corrections to drafts
  • Gathers, assembles, updates, and distributes a variety of department specific information, reports, forms, records, and data as requested
  • Composes routine letters or other correspondence
  • Gathers information for prosecution and litigation; prepares written reports for internal and external audiences; tracks legal documents and routes to defendants, attorneys, and courts for processing; maintains, tracks, and updates legal information
  • Checks and tabulates standard arithmetic or statistical data; may summarize such information and prepare periodic numerical reports
  • Screens calls, visitors, and mail; responds to complaints and requests for information; assists in interpreting and applying regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from public; directs callers to appropriate County staff
  • Performs a wide variety of general clerical duties to support departmental/divisional operations; including filing, preparing records and monthly reports, scheduling appointments, maintaining calendars, and ordering and maintaining office and other related supplies
  • Organizes and maintains various administrative, confidential, reference, imaging, and follow-up files; purges files as required; establishes and maintains complex files related to criminal and civil cases
  • Coordinates travel arrangements and accommodations for witnesses or staff; submits all related paperwork
  • May coordinate special projects that vary depending on department
  • Performs other related duties as assigned.

KNOWLEDGE OF:

  • Organization and function of public agencies, including the role of elected and appointed boards and commissions
  • Applicable codes, regulations, policies, technical processes, and procedures related to the department to which assigned
  • Legal terminology, documents and court protocol, procedures and practices
  • Modern legal filing systems and procedures
  • Criminal and civil court procedures, protocol, and practices
  • Modern office administrative and secretarial practices and procedures, including the use of standard office equipment
  • Business letter writing and the standard format for reports and correspondence
  • Principles and practices of data collection and report preparation
  • Business arithmetic and basic statistical techniques
  • Computer applications related to the work, including word processing, database, and spreadsheet applications
  • English usage, grammar, spelling, vocabulary, and punctuation
  • Techniques for dealing effectively with and providing a high level of customer service to all individuals contacted in the course of work

EDUCATION & EXPERIENCE:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

  • Legal Secretary I, II, and III: Equivalent to the completion of the twelfth (12th) grade supplemented by education and/or training in secretarial skills or relevant computer software applications programs.
  • Legal Secretary I: One (1) year of varied clerical support experience preferably involving support to attorneys, court officers, or law enforcement personnel.
  • Legal Secretary II: In addition to the above, two (2) years of legal secretarial support experience equivalent to that of a Legal Secretary I in a public agency.
  • Legal Secretary III: In addition to the above, three (3) years of legal secretarial support experience equivalent to that of a Legal Secretary II in a public agency.
  • Other combinations of education and experience may be considered.

TO APPLY
Visit www.governmentjobs.com/careers/tehama

For questions about this recruitment contact:
Theresia Sweeney, Office Manager
530-527-3053 | tsweeney@tehamada.org

Minimum Education and Experience

Education Required: None