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Overview

Full Time
$17.81 – $19.63 dependent upon experience
SHASTA UNION HIGH SCHOOL DISTRICT
MAINTENANCE AND OPERATIONS SERVICES SECRETARY
BASIC FUNCTION:
Under the supervision of the Chief Business Official or designee prioritize, schedule and perform a variety of secretarial, clerical and accounting-related duties.
REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
Perform a broad range of secretarial and accounting duties and assist the Chief Business Official and supervisors with a variety of clerical, technical and routine administrative duties; facilitate communications between the Chief Business Official and supervisors, other District personnel, contractors and general public.
Participate in various accounting related activities including accounts payable, accounts receivable, construction contracts; receive, compile and post data according to established procedures.
Process purchase orders; assign account codes, vendor identification numbers and purchase order numbers; extend and type requisitions; secure appropriate written approvals and maintain vendor lists.
Assist staff, and general public with questions relating to maintenance/operations, facilities, policies and procedures.
Compose correspondence independently or from oral or written instructions; prepare, duplicate and mail information and materials to administrators or other appropriate District personnel, contractors, vendors, state agencies.
Operate computer equipment for the preparation and maintenance of a variety of documents, correspondence, reports and related materials.  May assist in arranging for repairs and maintenance of office and Maintenance and Operations equipment.
Collect and compile statistical and financial data and other information for inclusion into special and periodic reports and projects.
Receive, open and distribute mail; answer telephone calls and refer to appropriate staff members.
Responsible for obtaining, MSDS sheets on all Maintenance and Custodial chemicals used in the District.
Arrange for disposal of Hazardous Material.   Report Hazardous Material disposal to state.
May assist in Custodial store inventory for all site custodial supplies.
May assist in monitoring maintenance budgets, contracts, invoices for state reporting.  May include working on contracts and bids.
Order supplies and materials as needed, such as: radios, uniforms and Personal Protective Equipment for Maintenance and Operations.
OTHER DUTIES:
Solicit custodial supplies proposals and prepare price comparisons, recommend vendor for custodial supplies and receive products.  Maintain and contact vendors for returns.
May assist in coordinating, receiving and transmitting communication between maintenance and custodial staff.
May be responsible for maintaining district surplus items list excluding vehicles, textbooks and computers.  Advertise and conduct surplus sales, and/or arrange disposal of unsafe or non saleable items  as needed.
May coordinate Safety inspections-Report to liability insurance carrier
Perform related duties as assigned
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Basic accounting practices, procedures and terminology.
Modern office practices, procedures and equipment.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Interpersonal skills using tact, patience and courtesy.
Oral and written communication skills.
Basic financial and statistical record-keeping techniques.
ABILITY TO:
Plan, schedule and perform a variety of secretarial, clerical and data entry functions.
Interpret and apply specific rules, policies and procedures.
From data prepare clear and concise reports.
Maintain various files and records.
Perform data entry and word processing at an expectable rate of speed.
Operate a variety of office machines and equipment.
Establish and maintain cooperative and effective working relationships with others.
Communicate effectively both orally and in writing.
Meet schedules and time lines.
Prepare reports, correspondence and related materials.
Perform calculations quickly and accurately.
EDUCATION AND EXPERIENCE:
Any combination equivalent to:  graduation from high school and three years of clerical job related experience.
Experience with construction terminology and office management preferred.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment
Constant interruptions
PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard
Seeing to read a variety of materials
Hearing and speaking to exchange information in person and on the telephone
Bending at the waist, kneeling or crouching
Sitting for extended periods of time
May occasionally lift and stack heavy objects not to exceed 25 lbs.
Reaching overhead, above the shoulders and horizontally to retrieve files
Persons performing service in this position classification-will exert 10 to 20 pounds of force occasionally to lift, carry, push, pull, or otherwise move objects.

Requirements for Applying

  • Letter of Introduction
  • Letter(s) of Recommendation
  • Resume

COMMENTS AND OTHER INFORMATION

The Shasta Union High School District (SUHSD) is committed to equal opportunity for all applicants and employees. The hiring process and employment shall be free from discrimination based on race, color, ancestry, national origin, ethnic group identification, age, religion, actual or potential, family or marital status or the exclusion of any person because of pregnancy or related conditions, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. Section 504 Reasonable Accommodation: Principal Education Services 2200 Eureka Way, Suite B, Redding, CA 96001, (530) 241-3261 Title IX Coordinator: Associate Superintendent of Human Resources 2200 Eureka Way, Suite B, Redding, CA 96001, (530) 241-3261

Minimum Education and Experience

Minimum Months of Experience: 36
Education Required: High School
Hiring Requirements for this Job:
  • Background Checks
  • Minimum Hourly Wage: $17.81
    Maximum Hourly Wage: $19.33 dependent upon experience