Stock and Receiving Clerk

Overview

Reports To:  Purchasing Manager

Employee Type:              EXEMPT              X    NON-EXEMPT

POSITION SUMMARY:

Responsible for the receipt, storage and distribution of all materials delivered to and from the Purchasing Department. Responsible for the PAR Level Systems in the warehouse and throughout the facility, including the adjustment of stock levels. Assist with quarterly inventories of all department in conjunction with the Purchasing Manager and Buyer. Assist with full scale inventory yearly.

This job description is intended to identify some of the primary duties and responsibilities.  Mayers Memorial Hospital District reserves the right to modify, supplement, delete or augment the duties and responsibilities specified in this position description, at MAYERS MEMORIAL HOSPITAL DISTRICT’S sole and absolute discretion.

POSITION QUALIFICATIONS:

High school graduate or equivalent.
At least one (1) year experience with an inventory control system in the healthcare environment preferred.
Basic Computer skills preferred.

POSITION RESPONSIBILITIES:

General Competencies:

Professional behavior is demonstrated, both when on duty and as a representative of MMHD outside of normal work hours.
Ability to work with others, at all levels within the organization, and collaborate effectively.
Above-average interpersonal, problem-solving, and written and oral communication skills.
A positive working relationship with patients, visitors, and facility staff is demonstrated.
Organizational ability and time management is demonstrated.
Produces deliverable products on time, within budget with minimal direction.
Demonstrates the ability to compile and organize data using Microsoft Office Applications.  Ability to make appropriate recommendations or conclusions, given the data obtained.
Maintains an organized set of records, upon request, for the functions that are performed within the scope of this job.
Communicates appropriately and clearly to directors, managers, and coworkers.
Performs all assigned tasks accurately, to include proper spelling and grammar, reference materials, and minimal mathematical calculation.
Takes direction from others to include those employees of other departments with which he/she works on a temporary basis in accordance with the chain of command.
Maintains all information as confidential as appropriate, to include payroll, material produced for union negotiations, personnel information, and other  information obtained during the course of performing job duties that is confidential.
Demonstrates ability to effectively use office machines in the performance of job functions.
Answers phone calls, assists public, and forwards appropriately if necessary and in a professional and friendly manner.
Other duties as assigned.

Specific Competencies:

Confirm all incoming shipments to be accurate by comparing the purchase order to the invoice and ensure all inventory is in excellent condition.
Mark items with identifying tags and codes.
Helps staff fill orders.
Delivers supplies and equipment to the user departments in an efficient and timely manner.
Restocks utilizing proper rotation, organization, identification, documentation and proper location of stock items.
Collects patient supply charges for processing.
Receives all materials delivered to the facility by various vendors.
Properly disburses all materials to various locations in the warehouse and facility.
Makes corrections, deletions and adjustments to quantities of materials stocked in relation to the PAR Level Replenishment Systems throughout the facility.
Checks all documents for accuracy prior to the processing of packing slips, etc.
Interfaces directly with staff members at the user departments to determine the need for additions or deletions in relation to the PAR Level System.
Maintains all areas of material storage in a neat and organized manner, utilizing proper rotation.
Properly handles and stores sterile supplies, maintaining sterility.
Forwards information pertaining to critical back-order situations to the Purchasing Manager.
Sets delivery assignments for various departments to ensure that the proper quantity of materials is delivered at the proper time.
Prepares items for return shipment in conjunction with the user department and Purchasing.
Maintains all equipment utilized in transporting materials in a manner that ensures reliable and safe operation.
Pre-codes and submits suggested orders for inventory in an expeditious manner.

Professional Requirements:

Adheres to dress code; appearance is neat and professional.
Completes annual education requirements if applicable.
Maintains regulatory requirements.
Wears identification while on duty.
Attends annual evaluation and participates actively in this process.
Reports to work on time and as scheduled; completes work in designated time.
Attends all meetings as appropriate.
Exhibits the mission, ethics and goals of Mayers Memorial Hospital District in the performance of job duties.

WORKING CONDITIONS:

Willingness to work beyond normal working hours and in other positions temporarily when necessary.
Is involved with personnel, visitors and government agencies, etc., when necessary.
Must function independently, have personal integrity, have flexibility and the ability to work effectively with other personnel, clients and support agencies.

PHYSICAL REQUIREMENTS:

Sits, stands, bends, lifts, walks and moves intermittently during working hours.
Able to lift 20 lbs.

Extensive Full-time Employee benefit package (PTO, Paid sick time, holiday time off, 
Bereavement pay, jury duty, affordable health insurance for self or family, 401K, 
Cell phone discount, Obstetrics benefit plan, etc.) 
 TRANSITIONAL HOUSING/TEMPORARY TRAVEL HOUSING ACCOMODATIONS! 

Minimum Education and Experience