Overview
WORK YEAR: Full time: 7.5 hours per day/Monday – Friday/12 months/260 days annually (Prorated upon hire)
START DATE: As soon as possible after interview
SALARY: Salary Schedule 17, Range 26, $41.54 to $53.03 per hour. Placement dependent on experience. Annual stipend pay: Master’s $750 or Doctorate $1,250 (Prorated upon hire)
BENEFITS: Generous benefits package that includes Medical, Dental, and Vision for employee and dependents. Vacation and sick leave accrued. Employer-paid life insurance. This position qualifies for CalPERS retirement. The employee contribution rate for CalPERS is either 7% or 8% of monthly earnings depending on the membership date. This position also contributes to Social Security. The contribution rate for Social Security is 6.2% of monthly earnings.
AREA OF ASSIGNMENT: Human Resources/Payroll – Oroville, CA
TO APPLY: Visit: https://www.edjoin.org/Home/DistrictJobPosting/1740807
DEADLINE: This position is open until filled; to receive full consideration, please apply by Thursday, April 6, 2023 at 4:00 PM
DEFINITION:
Under the direction of the Director – Payroll Operations, the Payroll/Benefits Coordinator assists with the day-to-day integration of Payroll (PY) functions. Responsibilities include coordination of payroll, benefits, and retirement. The Payroll/Benefits Coordinator works with the Human Resources (HR) Coordinator to track and maintain employee leave systems. The Payroll/Benefits Coordinator interprets and applies policies and procedures working closely with the HR Management Team. The Payroll/Benefits Coordinator works to ensure that customer service is a high priority to both internal and external constituents. The Payroll/Benefits Coordinator works closely with the Director – Payroll Operations to provide support to all Payroll, Human Resources Generalist, and Retirement & Payroll Analyst staff.
CLASS CHARACTERISTICS:
This class requires extensive knowledge and experience in payroll activities. In consultation with the Director – Payroll Operations, the Payroll/Benefits Coordinator will assist with making critical decisions impacting operations of the organization and implementation of established policies and procedures. The Payroll/Benefits Coordinator meets frequently with the Director – Payroll Operations and staff to implement decisions and settle significant issues related to payroll processes. The incumbent is expected to exercise considerable initiative and sound judgment and is expected to keep abreast of changes in regulations, laws and procedures relating to areas of responsibility.
ESSENTIAL FUNCTIONS: (May include, but are not limited to the following.)
1. Assists with the day-to-day functions of payroll which includes data entry in the employee information systems
2. Assists with the identification of, and submits recommendations for new and revised procedures and policies relating to payroll; implements adopted policies and procedures
3. Publishes, maintains, and modifies payroll procedure manuals (e.g., One Note)
4. Works closely with the HR Generalist and Retirement/Payroll Analyst to provide support, audit retirement reporting, and benefit recap on a monthly basis
5. Works closely with the Director– Payroll Operations to assist payroll staff on the proper review of all source data and follow-up procedures to ensure the integrity of the data and compliance with rules, regulations, and processes
6. Provides technical expertise to department administrators, staff, and district personnel concerning payroll issues assuring compliance with state and federal regulations concerning employment
7. Maintains and provides current information to employees on collective bargaining agreements, interpretation, and application of policies; and refers questions or issues to the HR Management Team as appropriate
8. Maintains the records management system to ensure that employee records are maintained in an accurate and confidential manner
9. Communicates with administrators, employees, and outside organizations to exchange information, coordinate activities, and resolve issues or concerns
10. Assists with payroll projects related to payroll and HR coordination issues
11. Recommends plans for implementation of assigned projects
QUALIFICATIONS:
Knowledge of:
1. Principles, practices, methods, and techniques applicable to payroll management
2. Federal and state regulations as they pertain to equal employment, affirmative action programs, and fair labor practices
3. State of California requirements, laws, rules, and regulations pertaining to hiring and processing certificated and classified personnel
4. Rules, regulations, and policies common to a County School office and its personnel programs
5. Modern office practices and procedures, particularly related to record maintenance and document processing
6. Functioning of an online payroll and personnel system
7. County office employee retirement and benefit plans
Ability to:
1. Exercise good reasoning and sound judgment
2. Develop and maintain cooperative relationships with individuals and groups
3. Keep and maintain confidentiality and privacy rights for all employees
4. Effectively communicate in both oral and written forms
5. Effectively coordinate a variety of functions and activities in a multi-operational department
6. Coordinate and train staff to assure operations and customer service are provided in an up-to-date and efficient manner within a positive team-centered work environment
7. Analyze, interpret and apply rules, regulations and policy pertaining to certificated and classified employment and compensation
8. Establish, maintain, and supervise personnel records maintenance and transaction processing procedures
9. Gather and analyze data and prepare clear and accurate reports
10. Establish and maintain cooperative relationships with administrators, employees, and the general public
11. Understand and fully utilize the human resources information system
12. Assist the Director – Payroll Operations with training and evaluating the performance of payroll personnel
13. Plan and organize work
14. Complete work with many interruptions
15. Effectively train staff on payroll procedures
Experience and Training:
1. Graduation from high school (or equivalency)
2. Additional college-level coursework in Business Administration, or other relevant course of study, desirable
3. Three or more years of comprehensive, directly related and increasingly responsible experience in payroll, benefits, or retirement management, in a school district or county office of education performing work involving both classified and certificated employees
PHYSICAL REQUIREMENTS:
Occasional (less than 25%)
Ability to bend and twist, stoop, and kneel
Ability to lift 25 pounds
Ability to carry 15 pounds
Ability to stand for extended periods of time
Often (25 – 50%)
Sufficient mobility to move about an office
Very Frequent (76%)
Ability to stand and move around an office
Ability to work at a desk, conference table, or in meetings of various configurations
Ability to see for purposes of reading printed matter and observing staff
Ability to hear and understand speech at normal levels
Ability to communicate so others will be able to clearly understand
Ability to operate office equipment
Ability to reach in all directions
Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.
NOTE: This list of essential functions and physical requirements is not exhaustive and may be supplemented as necessary in accordance with the requirements of the job.
OTHER:
1. To comply with the Immigration Reform and Control Act of 1986, all new employees must provide proof of identity and authorization to work in the United States.
2. FINGERPRINTING FOR CONDUCTING A BACKGROUND INVESTIGATION IS REQUIRED and completed upon offer of employment.
TO APPLY: Visit: https://www.edjoin.org/Home/DistrictJobPosting/1740807
Online applications only; no paper copies will be accepted. All online applications must be accompanied by the following attachments; Incomplete applications will not be accepted
• Cover Letter
• Resume
• Three letters of recommendation required, current letters preferred
Upon offer of employment, proof of high school diploma or equivalency