Payroll Clerk

Overview

Modoc County Office of Education is looking to hire a Payroll Clerk.

Wage Rate: $23.06 – 37.20/hr

Minimum Qualifications:

• One or more years of highly confidential, responsible, complex accounting-clerical experience.
• High School diploma supplemented by a college degree and/or college-level coursework in business administration, secretarial science, or a related field.
• Typing certificate confirming a minimum of 60 words per minute from clear copy.
• Ability to provide examples of record-keeping techniques, report preparation, and writing skills.
• Proficiency with current computer programs/applications and various system software.
• A current health report indicating the ability to function in a high-stress position.
• TB clearance.
• Possession of a valid automobile operator’s license with current insurance.
• Willingness to undergo fingerprinting and pre-employment drug testing.

Synopsis of Position: The Payroll Clerk is expected to be meticulous, conscientious, responsible, and efficient in all technical-clerical duties related to the business department. This position requires the highest degree of confidentiality with all personnel and their related documents. The Payroll Clerk should consistently demonstrate interpersonal skills using tact, patience, and courtesy when interacting with co-workers, employees, school district personnel, and the public. They should also exhibit an exemplary work ethic, flexibility, and receptiveness to change, ensuring that all job responsibilities are thoroughly completed and performed on time. The Payroll Clerk is responsible for applying, explaining, and enforcing payroll policies, and continually seeks to gain knowledge and proficiency with challenging job responsibilities and mandates.

Essential Performance Responsibilities:

PAYROLL REPORTS:

• Submit Quarterly and Annual payroll taxes and reports.
• Process Worker’s Compensation Report and payments.
• Submit TSA contributions and payroll file to Third-Party Administrators.
• Process and reconcile MCOE and District benefit checks and payroll liability accounts.
• Reconcile W-2 reports and submit out-of-state W-2s.
• Process and Submit ACH reports.
• Act as a liaison between users and Escape Techs.
• Serve as a backup for the Payroll Clerk.
• Provide support to users at the County Office level and District Level.
• Troubleshoot problems.

GENERAL LEDGER:

• Prepare warrants, payroll, and County journals for the Auditor’s office.
• Prepare and monitor district cash transactions and fund balances.
• Prepare and process deposit permits for MCOE and Districts.
• Balance funds with Auditor’s statements monthly.
• Balance receipts with Treasurer’s Office monthly.
• Process bank reconciliation and void checks monthly.
• Maintain the revolving fund.
• Process year-end closing for MCOE and Districts.
• Submit property tax reports to the State.

Additional Duties: The Accounting Tech position may encompass broader, strategic work situations, including but not limited to monitoring IRS and EDD payroll newsletters and communicating changes to staff and ESCAPE, preparing an annual Document Destruction letter for the board, assisting the Payroll Clerk with PERS and STRS reports, preparing deposits and check batches as backup for the AP clerk, and providing backup for other positions in the business office. Additionally, maintaining relationships with MCOE staff, District Staff, County Auditor and Treasurer staff, as well as staff from EDD and CDE.

The Accounting Tech position may also involve performing financial reporting duties for school districts with which the county office has contracted for services, based on a yearly evaluation of district needs and contracted services.

Work Environment: The Assistant Payroll Clerk will primarily work in an office environment but may be required to conduct business elsewhere by attending off-hour meetings and conferences.

Personal Characteristics:

• Demonstrates positive interpersonal skills, professional and personal integrity, with a commitment to the utilization of interest-based decision-making.
• Displays independence and motivation toward enhancing the status and stability of the county office of education.
• A people-oriented individual who aims to build positive relationships with employees to advance the efficiency and effectiveness of the educational organization.
• An active listener who accepts and commits to all job-related tasks with perseverance and determination.
• Portrays a philosophy of openness and an educational focus to ensure that the educational objectives of the county office continue to be met consistently and on time.

Physical/Mental Requirements: Physical flexibility, mental acumen, and emotional stamina are fundamental building blocks for the Administrative Clerk. The job requires the following skills in a consistent manner:

• Manual dexterity sufficient to write, use the phone/keyboard/business machines, etc.
• Visual acuity to read and understand a variety of printed materials with different fonts and to be able to view a computer screen for extended periods of time.
• Hearing acuity sufficient to hear and understand in person via telephone conversations.
• Speaking ability to communicate in an understandable, pleasing voice with sufficient volume to be heard in normal conversational distance, on the phone, and addressing various group sizes.
• Physical agility to push/pull, squat, twist, turn, bend, stoop, and reach overhead; physical mobility sufficient to move about the work environment repeatedly within the office, out of the office, in the community, and outside the community, operate an automobile, and respond to emergency situations.
• Physical strength sufficient to lift 35 pounds.
• Physical stamina sufficient to sit for prolonged periods of time.
• Mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, and make valid judgments and decisions.
• Emotional strength and stability to maintain composure and etiquette during disturbing situations and be able to function consistently well and properly under stressful encounters.

Terms of Employment:

• Fiscal year: July 1st – June 30th.
• Contracted work days: 261.
• The salary, fringe benefit package, and other terms and conditions of employment will be competitive, negotiated with the county superintendent, and commensurate with the candidate’s education and experience. Please refer to the web address: www.modoccoe.k12.ca.us

Evaluation Procedure: Performance evaluation will be completed annually by the Superintendent of Schools in accordance with the provisions of the Superintendent’s policy on the evaluation of personnel.

For More Info & To Apply: Please visit https://www.edjoin.org/Home/DistrictJobPosting/1357241

EOE

Minimum Education and Experience