Print Friendly, PDF & Email

Overview

THE COUNTY OF SHASTA
http://agency.governmentjobs.com/shasta/default.cfm
INVITES APPLICATIONS FOR

Personnel Assistant

CURRENT VACANCY IS WITHIN THE BUSINESS AND SUPPORT SERVICES
BRANCH OF THE HEALTH AND HUMANS SERVICES AGENCY

ORAL EXAM IS TENTATIVELY SCHEDULED FOR JULY 2022

SKILLS OR EXPERIENCES LISTED UNDER THE IDEAL CANDIDATE
STATEMENT MAY ALSO BE USED TO SCREEN APPLICATIONS

SEE “SPECIAL REQUIREMENT” SECTION REGARDING
POSSESSION OF A VALID DRIVER’S LICENSE

FINAL FILING DATE: JUNE 30, 2022 AT 5:00 PM

SALARY INFORMATION

$3,540 – $4,518 APPROXIMATE MONTHLY* / $20.42 – $26.07 APPROXIMATE HOURLY*

*Please refer to the appropriate Bargaining Unit Memorandum of Understanding for potential future salary increases* Please visit https://co.shasta.ca.us/MOU

ABOUT THE POSITION

Under direction, to prepare and process a variety of personnel documents and reports; to coordinate various departmental personnel related activities and services; to assist in carrying out professional level personnel activities; and to do related work as required.

DISTINGUISHING CHARACTERISTICS

This paraprofessional class assists professional staff in carrying out professional personnel duties in recruitment, classification and pay, labor relations and affirmative action. It serves as a coordinator and liaison between Department staff, the County Personnel Department related State agencies.

EXAMPLES OF ESSENTIAL DUTIES

Coordinates department personnel function; provides liaison with County Personnel Department and State agencies to ensure that timely and adequate recruitment and testing activities are carried out; processes all staff evaluations and ensures accuracy and compliance with procedures; prepares Personnel Action Forms; responsible for orientation and induction of new hires; assists in gathering information on classification studies; keeps department classification manual updated; assists with interpretation of Personnel rules to ensure timely processing of personnel actions; participates in developing/updating performance standards; advises staff on grievances and disciplinary actions, rules and procedures; prepares a variety of personnel reports for use by management staff.

Assists County Personnel Department professional staff in carrying out recruitment and testing activities; may sit as an oral board member; proctors and scores examinations; coordinates the establishing, maintenance, and certification of Eligible Lists; assists in compiling information for special studies; advises operating department staff on the more routine personnel procedures and policies; interprets personnel manual; conducts salary and benefit surveys; may process payroll; reviews a variety of personnel documents for accuracy and completion.

TYPICAL QUALIFICATIONS

Any combination of education and experience sufficient to directly demonstrate possession and application of the following:

Knowledge of: Basic functions of and the principles and practices involved in public or private personnel systems; interviewing techniques for obtaining factual information.

Ability to: Understand, interpret, apply and explain personnel laws, rules, regulations and procedures; give technical assistance to professional and management staff in personnel administration matters; gather data and prepare reports; coordinate a variety of personnel matters between a department, County Personnel, and related state agencies; work cooperatively with those contacted in course of work.

These employment standards are typically attained with:

EITHER

Three years of increasingly responsible clerical experience which included responsibility for checking documents for accuracy and conformance with established guidelines, and extensive public contact involving interpretation and explanation of departmental policy and procedure;

OR

One year of journey-level clerical experience;

AND

Completion of 60 semester or 90 quarter college units with an emphasis in business or public administration.

IDEAL CANDIDATE

The ideal candidate will have experience providing high quality customer service across a broad range of classification levels; possess the ability to multitask; demonstrates flexibility; is a team player with strong interpersonal skills; proficient in Excel for tracking purposes; has the ability to convey written messages that are clear, concise and well organized; has strong organizational skills and the ability to prioritize.

SUPPLEMENTAL QUESTIONS

Responses to the following must be submitted with a completed application.

  1. Do you possess at least three years of increasingly responsible clerical experience, which included responsibility for checking documents for accuracy and conformance with established guidelines, and extensive public contact involving interpretation and explanation of departmental policy and procedure? If yes, please describe your experience including periods of time and organizations where you worked. If no, please type “n/a.”
  2. Are you proficient in Microsoft Office Excel, Word and Outlook? If yes, please describe what types of spreadsheets you have created, how they were used, what types of documents you have created in Word and how they were used, and how you utilize the functions of Microsoft Outlook (or email/calendar equivalent).  If no, please type “n/a.”

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

OTHER CONSIDERATIONS

  • Some positions may require a valid California driver’s license and acceptable driving record according to County policy.
  • Reasonable accommodations may be made for those persons who are disabled under the Americans with Disabilities Act to perform the essential functions of the position.
  • As part of the selection process, all individuals provided with a preliminary offer of employment with Shasta County will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.
  • Based on the results of the background investigation and criminal history check, applicants may then be provided with an offer of employment conditioned on the results of a medical examination, which includes drug/alcohol testing.
  • Shasta County participates in E-Verify. For more information click here (Download PDF reader). If you do not have internet access, contact Personnel at (530) 225-5515 to request a flyer.
  • In accordance with Government Code Section 3100, County employees, in the event of a disaster are considered disaster workers and may be asked to respond accordingly.
  • Positions in this classification are covered by a collective bargaining agreement between the County and the United Public Employees of California (UPEC) – General Unit.
  • Employees in this classification are covered under the CalPERS retirement program. Depending on the provisions of the California Public Employees’ Pension Reform Act (PEPRA) and other applicable laws, an employee in this classification will be covered under one of the following CalPERS retirement formulas: (1) 2% at 55, (2) 2% at 60, or (3) 2% at 62.   An employee in this classification will also contribute up to 8.75% of his/her pay to this plan, or will contribute such other amount to the plan as authorized by PEPRA and other applicable laws. Please visit our employees benefit page at Employee Benefits for additional information regarding benefits and CalPERS coverage information.  The provisions in this flyer and on the County’s website are for information purposes only.  To the extent the provisions of the flyer or the County’s website are inconsistent with PEPRA and other applicable laws, PEPRA and other applicable laws shall govern.

APPLICATION AND SELECTION PROCEDURES

Shasta County Personnel will accept applications and responses to the supplemental questions until 5:00 p.m., on June 30, 2022. A Resume and/or Cover Letter will be accepted in addition to the application form but will not serve as a substitute for a completed application. It is not acceptable to complete the application with statements such as, “Refer to Resume and/or Cover Letter,” or “See Attached Resume and/or Cover Letter” the employment application must be completed in its entirety prior to submission. Incomplete applications will not be processed. Closing date postmarks or faxes will NOT be accepted. This recruitment will establish a list that may or may not be used by other departments. Prior applicants must reapply to be considered.

Applicants will be screened and those considered best qualified will be invited to appear for an oral and/or written examination. Meeting the announced requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof. 

Applicants are encouraged to apply on-line at apply online or submit an application to the Shasta County Personnel Office.

Arrangements may be made to accommodate applicants with disabilities. Requests for accommodations may be made to the Shasta County Personnel Office by the filing deadline posted on this bulletin. Shasta County does not discriminate on the basis of disability. If you feel you are being denied service based on a disability, our ADA Coordinator may be reached at (530) 225-5515; relay service (800) 735-2922; fax (530) 225-5345.

SHASTA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Shasta County Personnel
1450 Court Street, Suite 348; Redding, CA 96001; (530) 225-5515

Minimum Education and Experience

Minimum Months of Experience: 36
Education Required: None
Hiring Requirements for this Job:
  • Drug Testing / Screening
  • Background Checks
  • Minimum Hourly Wage: 20.42
    Maximum Hourly Wage: 26.07