Overview
Open Recruitment
Approximate Monthly Salary: $5,508.54-$6,702.52
Final Filing Date: Open Until Filled
The Position:
Under general supervision of the Court Executive Officer, performs a full range of complex,
confidential and highly responsible administrative and secretarial tasks in support of the court
executive team, which includes providing support for Judicial Officers. These duties may
include human resources, fiscal, grand jury, policy, procedures, workflow analysis, facilities and
other related job duties as assigned.
Distinguishing Characteristics
This is the single position class that works closely with the Court Executive Officer and assists
with a variety of general administrative projects, providing technical and highly skilled clerical
support. Work is often of a confidential nature. Collects, compiles, verifies, and presents data
for various statistical and financial reports. Prepares reports using spreadsheets, databases, and
word processing applications to track and evaluate information. Compiles various source
documents in support of grants, collections, claims, and requisition management functions. Work
is often of a confidential nature. This position will have regular access to information relating to
the Court’s employee relations issues. This position requires an understanding of various court
policies and procedures in order to interpret and apply them to a variety of situations. This is an
“at-will” position, and, as such, the incumbent serves at the pleasure of the Court Executive
Officer.
Essential Duties: Essential duties include, but are not necessarily limited to the
following:
Provide administrative support for the Court Executive Officer and Judicial Officers,
including independent preparation of correspondence; assist Judicial Officers in the
periodic updating of Local Rules; prepare and maintain records and files; maintain
calendars, schedule meetings and conferences and make travel arrangements as needed.
Prepare agendas, meeting materials and minutes for various committees, meetings and
union negotiations.
Handle and prepare confidential information regarding personnel matters as it relates to
labor relations and other matters.
Perform duties of Deputy Jury Commissioner, including summoning, managing and
paying trial jurors.
Processes and maintains the Trial Jurors & Grand Jury software, assist the Court
II/Deputy Jury Commissioner and Presiding Judge with the empanelment process.
Processes and maintains records related to facilities and maintenance projects,
coordinates Service Work Orders (SOW).
Coordinate and schedule interpreters for court proceedings.
Backup for coordinating and scheduling pro tem court reporters.
Assists CEO with the activation /deactivation of key card locks for court access readers.
Prepare and process judicial payroll affidavits, receive and distribute judicial paychecks
and benefit information received from the State.
Make training/conference travel reservations and prepare expense/reimbursement claims
for judicial officers.
Track judicial officers’ vacation leave balances.
Track judicial activities in order to assure coverage; process requests for assigned or
temporary judges; maintain assigned judges’ calendar.
Perform clerical work in support of Civil Grand Jury recruitment/selection process;
prepare and maintain list of Grand Jury members; assist in impaneling Grand Jury each
year.
Prepare a wide variety of legal documents including judicial decisions, rulings and other
documents as needed.
Assist with fiscal duties, which may include payroll, accounts, payable, accounts
receivable and grant management.
Assist with human resource duties, which may include recruitment, benefits or other
related areas.
Assist with Court web site management.
Filing Officer for annual Form 700 Statement of Economic Interests filings for judicial
officers.
Court contact for facility issues with Judicial Council and the County of Plumas.
Prepare and assist with various projects including researching, compiling reports and
statistics and other related work as required.
Perform other job-related duties as assigned.
Knowledge of: The legal system and court procedures, practices and terminology;
knowledge of office practices and procedures; knowledge of correct use of the English language,
spelling, grammar and punctuation; knowledge of current office equipment including computers;
letter and memo formatting; knowledge of organizing and maintaining accurate files and records;
mathematic knowledge.
Ability to: Demonstrate a high degree of professionalism and maintain confidentiality;
communicate effectively orally and in writing; demonstrate good judgment; maintain discretion
and confidentiality in a variety of situations; establish and maintain cooperative working
relationships with those contacted in the course of work; plan and complete work accurately and
timely despite frequent interruptions; perform assignments with a minimum of direction or
supervision; prepare clear and accurate correspondence and reports.
Judgment and Responsibility: Most duties are performed within established policies and
procedures. However, an employee in this position often work independently and sometimes
must make decisions in the absence of easily applied rules. Therefore, the job requires the ability
to exercise discretion, tact and judgment.
Education and Experience: Any combination of education and work experience that
would likely provide the required knowledge and abilities is qualifying. A typical way to obtain
the knowledge and abilities required would be a High School diploma of equivalent GED and
three years of secretarial or office administrative experience in a court or legal setting.
Completion of work from a law/paralegal school or major course work from an accredited
college, university business school of training school that is related to the knowledge and
abilities specified for this classification (24 semester units or 36 quarter units equal one year of
experience) may be substituted for a maximum of two years’ experience.
Salary and Benefits:
Salary is negotiable within the salary range based on education and experience.
Vacation: 10 days, first and second years; 15 days third through seventh year; 21 days eighth year
on
Floating Holidays: 4 days (32 hours) per court fiscal year
Sick Leave: 1 ¼ days per month
Holidays: 13 fixed holidays per calendar year
Health Insurance: Medical, Dental and Vision provided with Court subsidy in fixed amount based
on coverage elected
Retirement: Membership in PERS retirement plan
Deferred Compensation Plan and Supplemental Insurance: available at employee cost and
election
Other Requirements
Command of all Microsoft office applications particularly Excel, Word and Outlook.
Possession of a valid California Driver’s License issued by the Department of Motor
Vehicles.
Criminal History and Background Check – Candidates are required to pass a fingerprint
clearance by the Federal Bureau of Investigation and Department of Justice.
Application Process: It is the responsibility of the applicant to ensure delivery of the
completed application, resume and cover letter either (1) by email to
pschr@plumas.courts.ca.gov; (2) in person between the hours of 8:00 a.m. and 3:00 p.m., or (3)
by mail to:
Superior Court of California
County of Plumas
520 Main St., Room 104
Quincy, CA 95971
ATTN: HR
Faxed applications are not acceptable
An application without signature; cover letter; resume’; or sufficient detail will constitute
failure of the first step of the application process, and the application will be rejected.
*Court applications are available on the website or can be picked up
at the Courthouse.
Selection Process: The selection process will consist of an application, resume and cover
letter. Each application, resume and cover letter will be reviewed and only the most qualified
applicants, based on the information presented, will be invited to participate further in the
examination process. The examination process will include an oral interview and may include a
performance exam.
The review of applications and scheduling of interviews will remain
open on a rolling basis until all positions are filled. Only the most
qualified applicants will receive an invitation to interview. The first
application review will take place March 23, 2026.
*If you require accommodation in the examination/interview process,
please contact Court Administration at (530)283-6016 at least five (5)
days before a scheduled interview/examination*