Paskenta Band of Nomlaki Indians
Job Class: Non-Exempt; 40 hours per week
Projected Start Date: Immediately
Native American Preference in hiring is given to qualified enrolled members of the Paskenta Band of Nomlaki Indians, descendants of members of the Paskenta Band and registered members of other Native American tribes or First Nations in North America provided that the individual can provide satisfactory proof of such membership in accordance with the Band’s Preference Policy (Chapter 1-715 of the Paskenta Band of Nomlaki Indians Tribal Policies).
Under the direction and guidance of the Policy Administrative Manager, the Program Department Coordinator is responsible for the daily operations of the Paskenta Band of Nomlaki Indians Programs Department and performs a wide variety of complex administrative and coordination duties.
This position uses discretion and independent judgment to organize work effectively to meet critical administrative deadlines; completes projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem solving and adjusting plans and priorities as needed. The Program Department Coordinator will be managing multiple priorities, assigning priorities, setting up and documenting processes, finding efficiencies and managing communications to implement processes and very effective time management and communication skills for the organization.
DUTIES AND RESPONSIBILITIES
- Coordinates the administration of Tribal government programs as set forth through adopted policy.
- Maintains confidentiality of government and operational information.
- Provides excellent customer service to internal and external stakeholders.
- Receives and process program applications in accordance and adhering to defined policy including but not limited to, education, youth development, elder assistance and housing support administration.
- Ensures all program applications are complete, accurate and include all required backup documentation.
- Prepares and distributes information pertaining to all Programs to the Chief Executive Officer, Tribal Council and to other private or public agencies when appropriate.
- Works closely with the Tribal Secretary in maintaining the Tribal membership roll.
- Receives and process all requests for the enrollment of new membership in accordance to the Paskenta Band of Nomlaki Constitution and Enrollment Ordinance.
- Provides administrative support for the Enrollment Committee.
- Coordinates distribution and tracking of membership benefits.
- Sets up and maintains operating policies for daily program administration operations.
- Responsible for the administration of the Tribal Member Health Benefits Plan.
- Maintains department program budgets and submits budget and program amendments to the Policy Administrative Manager.
- Responsible for the record keeping of program usage.
- Exercises discretion maintains confidentiality and adhere to the Tribal Code of Ethics.
- Creates, edits and proofs correspondence and reports independently.
- Provides backup to Office Administration as needed.
- Assists with special projects or other administrative duties as needed
- Bachelor’s degree from an accredited college or university with major course work in education and administration and/or a minimum of five (5) years or related experience in academic-related leadership, government program management, or Tribal government management.
- Experience with the Native American Housing Assistance and Self-Determination Act (NAHASDA) HUD Grant Tribal program (preferred).
- Completion of the “NAHASDA Essentials” training program (preferred).
- Must have a Valid California driver’s license and proof of personal liability automobile insurance as required by California state law.
- Leadership ability in education program administration, procedure development and assessment, professional development, grant development, program evaluation and improvement;
- Demonstrated computer literacy, including proficiency in Microsoft Office software skills
- High level of ability to act independently, but maintain effective level of communication.
- Excellent command of English language, spelling, grammar and punctuation.
- Strong interpersonal and effective communication skills, both written and verbal.
- Local travel is occasionally required. Travel outside of the state is infrequently required. Typical travel time is generally less than a week.
NOTE TO APPLICANTS
Please be advised a pre-employment Drug Test and a Department of Justice Fingerprinting clearance will be required as a condition of employment.
The position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires near and far vision in proofreading correspondence and work related documents. Acute hearing is required. Typically, office work setting conditions.
To Apply: Visit https://pakenta-nsn.gov/employment-opportunities/ to complete Paskenta Band of Nomlaki Indians Application. Submit your application, resume, and references via email to Paskenta Band of Nomlaki Human Resources Department at email@example.com.
THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE OF WORK BEING PERFORMED BY THE INDIVUDAL IN THIS POSITION. THEY ARE NOT INTENDED TO BE AN EXHAUSTIVE LIST OF ALL DUTIES, RESPONSIBILITIES OR SKILLS REQUIRED OF PERSONS ASSIGNED IN THIS CLASSIFICATION.Minimum Education and Experience