Program Development GSA Manager

Overview

This position is pending Board approval on 12/12/23.

Click HERE to view the informational flyer!

Note: A training and experience evaluation may be utilized to determine an applicant’s ranking among qualified candidates. Based upon information provided in this application including responses to supplemental questions, an applicant’s education, training and experience (full-time equivalent) may be evaluated. Applicants should provide thoughtful and thorough responses to supplemental questions as they play an important role in this recruitment process.  All qualifying work experience that is described or included in responses to supplemental questions MUST also be included and detailed in the “Work Experience” section of this application. “See Resume” is not an acceptable response for any supplemental question. 

FLSA: Exempt

 DEFINITION

Under limited supervision, performs complex technical analysis work to manage the development of special programs for the county; develops recommendations and writes reports.

SUPERVISION RECEIVED AND EXERCISED

Receives limited supervision from Department Director or the Chief Administrative Officer (CAO). Some positions exercise direct supervision over professional, technical, and/or administrative support staff.

CLASS CHARACTERISTICS

This is a program and project management position; incumbents are expected to possess a comprehensive knowledge of state and County political environment, policies and procedures.

Essential Job Functions

EXAMPLES OF TYPICAL JOB FUNCTIONS

Typical functions may include any of the following tasks, knowledge, abilities, and other characteristics.  The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

• Collects, compiles and analyzes data and information; develops recommendations; and prepares and presents reports to executive management team.
• Manages project and program consultant contracts; identifies alternative funding sources and coordinates grant and loan applications; secures funding, monitors and reconciles funds, and tracks results and expenditures for compliance with department policies and goals.
• Analyzes trends and issues; interprets concerns, defines desired results, and creates solutions; resolves concerns and problems of departments; recommends direction of new county strategies.
• Develops management recommendations in response to proposed legislation and revised regulations including analysis of court decisions, proposed legislation, and new program and fiscal mandates.
• Confers with department officials, public officials and other professionals to define and develop strategies to achieve program objectives.
• Develops and monitors program budget; prepares special and recurring reports, budgets, grants, proposals and contracts, and disseminates to county personnel and external agencies; recommends and implements changes to existing policies and procedures.
• Monitors and reviews trends in program resource and development; recommends operational and policy improvements.
• Guides and assists department staff; may directly supervise staff; provides coaching, counseling and assistance on professional responsibilities and technical skills; prioritizes and assigns tasks; develops staff skills and may conduct performance evaluations; identifies training needs and provides training for staff.
• Develops and implements public relations strategy for programs; acts as liaison with the news media; prepares and presents oral reports to County Officials, State Boards and Legislature.
• Clarifies and reconciles program issues; coordinates information and assures effective communications between county departments.
• Provides and explains technical information to external agencies and county management.
• Monitors compliance with county goals and procedures.
• Researches, develops and recommends procedural guidelines for implementing changes in policies, procedures, rules and regulations.
• Interprets and explains federal and state rules and regulations as required; provides advice and assistance on compliance with laws, rules and regulations.
• Performs other related duties as assigned.

Minimum Qualifications

Knowledge of:

• Butte County organization, operations, policies and procedures, and accounting and budgeting systems.
• Principles, practices, and trends in public administration, leadership, and management.
• Project and grant management principles and techniques.
• Applicable statutes rules ordinances, codes and regulations.
• County and department policies and procedures.
• The principles and practices of project management, strategic planning, contract management, the legislative process, legal terminology, and records management requirements.

Ability To:

• Read, understand, and apply relevant county, state and federal statutes, rules, ordinances, codes, regulations, administrative orders, and other governing regulations.
• Analyze complex administrative and operational data and issues, evaluate  alternatives, and make logical recommendations based on findings.
• Prepare complex special reports, and effectively present organizational, demographic and statistical information to public and professional audiences.
• Assess and prioritize multiple tasks, projects and demands.
• Work within deadlines to complete projects and assignments.
• Assess, analyze, identify and recommend solutions to problems.
• Establish and maintain effective working relations with co-workers, other county employees, advocates, citizens and state and federal regulatory agencies.
• Operate a personal computer utilizing a variety of business software.

Education and Experience:

Any combination of training, experience and educational degrees that would provide the required knowledge, skills, and abilities is qualifying. Substitutions will be made on a year for year basis. A typical way to obtain the required qualifications would be:

Bachelor’s degree in Public Administration, Business Administration or a related field, and

Five (5) years’ experience in the area of project or program management, development, or implementation.

Certifications and Licenses:

• Must possess a valid US driver’s license upon date of application. Must obtain California driver’s license following hire date per California DMV regulations.

Environmental Factors and Conditions/Physical Requirements

PHYSICAL DEMANDS

• None.

WORKING CONDITIONS

• Work is performed in an office environment.

EQUIPMENT AND TOOLS UTILIZED

• Equipment utilized includes personal computer, fax machine, and standard office equipment.

Disaster Service Worker

All Butte County employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker related training as assigned, and to return to work as ordered in the event of an emergency.

Minimum Education and Experience