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Overview

JOB TITLE: Project Assistant/Grant Manager
Comprehensive Literacy State Development Grant (CLSD)

WORK YEAR: Full time: 7.5 hours per day/12 months/260 days annually (Pro-rated upon hire)

START DATE: As soon as possible after interview

SALARY: Salary Schedule 16, range 23, $262.81 – $335.43 daily.
Stipend pay for Master’s $750 annually or Doctorate $1,250 annually (Pro-rated upon hire)

BENEFITS: Generous benefits package that includes Medical, Dental, and Vision for employee and dependents. Vacation and sick leave accrued. Employer-paid life insurance. This position qualifies for CalPERS retirement.

AREA OF ASSIGNMENT: Chico, CA Carmichael Building

TO APPLY: Visit: https://www.edjoin.org/Home/DistrictJobPosting/1478922

DEADLINE: This position is open until filled; to receive full consideration, please apply by Friday, October 8, 2021 at 4:00 pm.

DEFINITION:
Under the direction of the Advisor for LEA and School Support, the Project Assistant/Grant Manager provides administrative support by performing highly complex and responsible regional program coordination, administrative, supervisory and management duties, including budget management for the Far North Literacy Development Consortium Comprehensive Literacy State Development Grant (CLSD). The Project Assistant/Grant Manager supports the technical assistance (TA) services (consulting, mentoring, coaching, professional development/trainings and brokering resources) provided to CLSD grant participants that receive grant funding for CLSD Grant Priority #5 in Butte, Shasta, Modoc and Plumas Counties. The Project Assistant/Grant Manger will work collaboratively with the Grant Director to build the capacity of CLSD grant participants to meet all grant requirements, stay in compliance and adhere to a continuous quality improvement approach to achieve high quality programs and services. The Project Assistant/Grant Manager will participate in all mandated CLSD meetings and contribute to the meetings as required. Duties will include designing, innovating, developing and delivering technical services and/or brokering resources as part of grants, projects, Professional Learning Communities (PLCs), Communities of Practice (CoPs), events and trainings sponsored and/or hosted by Far North Literacy Development Consortium.

ESSENTIAL DUTIES: (Include, but are not limited to the following.)
1. Maintain comprehensive statistical, informational and financial records; maintain and monitor budgets; assemble, edit and summarize correspondence; anticipate project needs and delegate to support staff accordingly
2. Develop and deliver event information to the Grantees using various electronic platforms
3. As a collaborative team member, co-manage the CLSD grant and projects from concept and creation to execution of the training/event/project, with delegation of tasks to support staff when applicable
4. Perform extensive project management responsibilities exercising a high level of independent judgment within established policies; requires an extensive knowledge of grant/program information of both state and federal requirements for the CLSD grant
5. Create and use data bases to monitor budgets, conference registration systems, vendor accounts, contracted human resources, and a variety of informational and statistical records
6. Attend team meetings to contribute to discussions and actions pertinent to areas of responsibility and translate into action plans with particular attention to Grantees designated as Universal and/or Targeted while the Coordinator focuses on Grantees designated as Critical. Post action plans on Teamwork and monitor regularly
7. Create information in the form of flyers and/or graphics; post information on webpage(s) related to event registration; monitor and communicate with attendees/vendors regarding events and meetings
8. Research information and independently draft correspondence, memos, and reports associated with own work or the work of supervisor; collect, analyze, synthesize, interpret and report data in both narrative and statistical formats
9. Develop procedures, systems, and forms necessary to complete work and to ensure efficient flow of information and delivery of service to CLSD participants/staff
10. Establish and maintain relationships with program directors/administrators, school district personnel throughout the region, non-profit organizations, parks & recreation programs, county agencies, state partners and other stakeholders, i.e., parents, higher education, local businesses, etc.
11. Negotiate and administer contractual and operational agreements in compliance with program requirements
12. Establish and maintain a communication plan to disseminate information and feedback for project/program staff when conducting on-site visitations to ensure high quality programming and adherence to the Quality Standards adopted by the Far North Literacy Development Consortium
13. Create and maintain CLSD website and online resources for CLSD grant
14. Engage in professional development to support professional growth and goals and to build expertise; support professional development activities and provide assistance to CLSD trainings
15. Co-produce and co-host professional podcasts, Zoom meetings and trainings for CLSD Grant purposes
16. Re-package, and prepare training kits to be sent to programs prior to staff trainings and transfer content to an interactive online format
17. Perform highly responsible duties as the primary and confidential Project Assistant/Grant Manager to the Grant Director, relieving the administrator of a variety of administrative details; plan, coordinate and organize office activities and flow of communications for the administrator; maintain confidentiality of privileged and sensitive information
18. Travel throughout Butte, Plumas, Shasta and Modoc counties and occasionally throughout the state in the performance of duties
19. Establish and maintain filing systems

QUALIFICATIONS:
Knowledge of:
1. Characteristics of quality CLSD Program including designs that support data-driven continuous quality improvement, and familiarity of commonly used quality assessment tools
2. Familiarity with local Grantees, training and technical assistance opportunities and statewide collaborative partners
3. Principles and practices of adult learning
4. Advanced media, public relations and professional outreach and communication techniques
5. Current technological practices for BCOE approved software and hardware used at BCOE
6. Proper grammar, punctuation, spelling, capitalization, and sentence structure
7. Principles of work organizational planning; processes used to develop short and long-range goals and objectives
8. Strategies for coordinating a number of work activities between and among staff within the program, staff in and outside the program, the general public, and other appropriate parties/stakeholders
9. Strategies for assisting with the delegation of tasks to clerical support staff; principles and practices of collaboration, coaching, mentoring, training, and professional development
10. Management principles and practices, including personnel hiring, budget development and monitoring, contracts and agreements, program and office operations, reporting and record keeping
11. Methods of collecting and organizing data and information to ensure data drives project goals
12. Business letter and report writing, editing and proofreading
13. Applicable laws, codes, regulations, policies and procedures related to a federal and state funded CLSD Grant Program

Ability to:
1. Perform a variety of highly complex and sensitive functions of an administrative nature requiring
2. Independent decision-making within established policies; work productively with independent initiative
3. Write effectively; compose correspondence and other written material within broad guidelines
4. Recreate, transform, and/or modify existing models, projects, plans, etc.
5. Communicate effectively with diverse populations regarding grant compliance information and to clearly explain services
6. Become proficient in video-based training, virtual environments, Zoom technology and other online virtual platforms and communication technologies
7. Facilitate and negotiate resolution of complex issues and varying interests/priorities
8. Organize, establish and maintain a data management, storage and retrieval system; perform advanced data processing and word processing functions associated with the entry, retrieval, and report generation
9. Combine graphic layouts and design with written text to develop professional camera-ready publications; develop and maintain program webpage
10. Develop and maintain effective working relationship and collaboration with staff, other divisions, district personnel and the general public
11. Demonstrate proficiency in the use of telecommunications and applications of computer
technologies; develop and provide training, technical assistance, and professional development supporting the growth and capacity of staff 12. Maintain confidentiality of sensitive information
13. Interpret, apply and explain laws, codes, rules, regulations, policies and procedures
14. Meet schedules and time lines
15. Travel locally and throughout the state as necessary

Experience and Training:
1. High school diploma
2. Minimum of two (2) years of college level coursework or training/experience equivalent to the completion of two years of training in administrative and office management courses with emphasis in computer applications and technology
3. Four years of broad, varied and increasingly responsible secretarial and/or office management experience with demonstrated success
4. Webpage training/experience
5. Possession of California Driver’s License and appropriate automobile insurance

PHYSICAL REQUIREMENTS:
Occasional (less than 25%)
Ability to bend and twist, stoop, and kneel
Ability to lift 40 pounds
Ability to carry 25 pounds
Ability to stand for extended periods of time
Often (25 – 50%)
Sufficient mobility to move about an office
Very Frequent (76%)
Ability to stand and move around an office
Ability to work at a desk, conference table, or in meetings of various configurations
Ability to see for purposes of reading printed matter and observing students and staff
Ability to hear and understand speech at normal levels
Ability to communicate so others will be able to clearly understand
Ability to operate office equipment
Ability to reach in all directions

Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.
NOTE: This list of essential functions and physical requirements is not exhaustive and may be supplemented as necessary in accordance with the requirements of the job.

OTHER:
1. To comply with the Immigration Reform and Control Act of 1986, all new employees must provide proof of identity and authorization to work in the United States.
2. FINGERPRINTING FOR CONDUCTING A BACKGROUND INVESTIGATION IS REQUIRED and completed upon offer of employment.

TO APPLY: Visit: https://www.edjoin.org/Home/DistrictJobPosting/1478922
Online applications only; no paper copies will be accepted. All online applications must be accompanied by the following attachments;
Incomplete applications will not be accepted
• Cover Letter
• Resume
• Three letters of recommendation required, current letters preferred

Upon offer of employment you will be required to show proof of COVID-19 vaccination OR consent to weekly testing
Upon offer of employment you will be required to show possession of California Driver’s license and appropriate auto insurance

Email: lallen@bcoe.org

Affirmative Action/Equal Employment Opportunity/Handicapped IX Employer
Deaf individuals may use the toll-free California Relay Service (CRS). If you have a TTY: (530) 532-5650. If you do not have a TTY: 1-800-735-2922. Upon CRS connection, ask for 530-532-5785 for more information about this recruitment.

Minimum Education and Experience

Minimum Months of Experience: 48
Education Required: High School
Driver's License Required: Yes
Hiring Requirements for this Job:
  • Background Checks
  • Salary Range: $262.81-$335.43 Daily