A non-profit Housing Development Organization (HDO) seeks an experienced full-charge Fiscal Coordinator.
AccessHome is a nonprofit 501 (c) (3) tax-exempt corporation founded in 1997 as a housing development organization, now representing an extensive portfolio of housing in communal, supportive, and independent housing models. ACCESSHOME promotes housing for people with developmental and/or intellectual disabilities. Most recently, our Board of Directors has identified a housing crisis in the Northstate and has approved ACCESSHOME to extend our housing solutions for the larger underserved population.
AccessHome is seeking an experienced Fiscal Coordinator who is experienced with nonprofit bookkeeping and accounting principles. The position is for thirty-two (32) hours – forty (40) per week. This position reports directly to the Executive Director.
The Fiscal Coordinator’s primary responsibility is to ensure the accuracy of the books for AccessHome and also produce financial reports as needed for AccessHome’s senior management and board to fulfill their fiduciary oversight responsibilities. Ongoing duties include working with the administrative assistant on accounts payable and accounts receivable (including monthly reconciliations).
The Fiscal Coordinator is also the primary liaison with the AccessHome accounting firm for the annual audit, filing tax returns, and preparing an annual budget.
As the Fiscal Coordinator, you would be a vital role with our organization by recording and maintaining our financial records. You would be responsible for both accounts payable and accounts receivable, along with all payroll and bank account management and reconciliation tasks. To perform this work, you will have had prior experience with QuickBooks and be willing to learn our accounting program.
Record day-to-day financial transactions and complete the posting process.
Review/monitor vendor purchase orders and authorizations.
Match purchase orders to invoices, code to General Ledger.
Run checks on a bi-weekly basis according to payment terms and prepare for signature(s).
Generate and communicate billing according to terms with vendors, issue monthly customer statements and follow-up on past due invoices for payment.
Prepare deposits of payments received from customers and enter into accounts receivable.
Reconcile the monthly bank statements, researching and correcting any discrepancies.
Record wire transfers into accounting software.
Maintain inventory and overhead accounts.
Review journal entries, month- and year-end reconciliation with CPA.
Run general ledger trial balance at end of the month prior to the closing of books to ensure accounts are balanced.
Coordinate work with our CPA Firm to prepare for the annual audit.
Attend meetings with CPA Firm as needed throughout the year.
Prepare and file worker’s compensation forms.
Prepare monthly reports for Executive Director and Board of Directors.
Run regular reports for Executive Director to ensure appraised of cash flow, budgeting, and other vital financial matters.
Prepare an annual proposed budget for BOD
Perform your own clerical duties, including maintaining paper and electronic files on our server.
Archive previous year documentation once year-end books are reconciled and closed
Maintain good working relationships and communication with customers and vendors through phone, email, letters and fax.
Fiscal Coordinator Requirements:
· Associate’s degree in accounting or business administration preferred.
· Excellent knowledge of general accounting principles (GAP).
· Knowledge of bookkeeping software, QuickBooks, and Microsoft Office is necessary.
· At least three years of bookkeeping experience, preferably non-profit recordkeeping and accounting principles.
· Excellent communication skills, both verbal and written.
· Attention to detail and accuracy of work.
· Able to prepare, review and understand a financial statement.
· Must be able to work exceptionally well with a diverse group, (stakeholders, grantors, and clients).
· Verify and submit timesheets and expense reports to payroll service.
· Other duties as assigned by Executive Director.
Salary based on experience.
How to Apply
Please send your resume, a cover letter indicating your interest to receptionist@AccessHome.org with the subject header: AccessHome Fiscal Coordinator.Minimum Education and Experience