Print Friendly, PDF & Email

Overview

CURRENT VACANCY IS WITHIN THE SHASTA COUNTY –

COUNTY CLERK/ELECTIONS DEPARTMENT

 

ORAL EXAMS ARE SCHEDULED ON A CONTINUOUS BASIS

 

SKILLS OR EXPERIENCES LISTED UNDER THE IDEAL CANDIDATE

STATEMENT MAY ALSO BE USED TO SCREEN APPLICATIONS

 

SEE “SPECIAL REQUIREMENT” SECTION REGARDING

POSSESSION OF A VALID DRIVER’S LICENSE

 

RESPONSES TO SUPPLEMENTAL QUESTIONS REQUIRED

 

FINAL FILING DATE: **CONTINUOUS**

 

 

 

SALARY INFORMATION

 

Clerk/Elections Specialist I – Extra Help $17.14 – $21.88 APPROXIMATE HOURLY

Clerk/Elections Specialist II – Extra Help $18.90 – $24.12 APPROXIMATE HOURLY

Clerk/Elections Specialist III – Extra Help $20.84 – $26.60 APPROXIMATE HOURLY

 

ABOUT SHASTA COUNTY

 

Shasta County offers all of the amenities of the big city while retaining a comfortable small-town atmosphere.  With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family.

 

ABOUT THE POSITION

 

Clerk/Elections Specialist I – Under supervision, coordinate and perform election activities and information systems keying; learn and interpret and implement statutory regulations and policy ‘ prepare marriage licenses, passport filings, notary papers, applications for bonded technicians; accept, review, and process documents for filing; determine appropriate fees on official filings; certify identity of applicants.

 

Clerk/Elections Specialist II – Under general supervision, coordinate and perform journey level election activities and information systems tasks; interpret and implement statutory regulations and policy; prepare marriage licenses, passport filings, notary papers, applications for bonded technicians; accept, review, and process documents for filing, determine appropriate fees on official filings; certify identity of applicants.

 

Clerk/Elections Specialist III – Under minimal supervision, coordinate and perform a wide variety of highly responsible, specialized, and technical election activities and information systems tasks; perform special assignments; may serve as a lead worker and provide training and work assignments to a group of Clerk/Elections staff; and perform related work as required.

 

Extra help positions are hourly employees that may work up to 900 hours in a fiscal year (July 1-June 30). Benefits are not included.

 

IDEAL CANDIDATE

 

The ideal candidate will have a flexible schedule but will be available one month prior to the election and the month of the election. This position does not include benefits and is not full time. The ideal candidate will be organized, a good listener and will follow instructions given to them by supervisor.

 

DISTINGUISHING CHARACTERISTICS

 

Clerk/Elections Specialist I – Clerk/Elections Specialist I is an entry-level class in the series. Incumbents perform functions with limited responsibility. The duties performed are of a less complex and more routine nature, increasing in complexity with time and training. Work is initially under immediate supervision while learning specific job tasks as performed within the Department’s operations. This classification is distinguished from that of Clerk/Elections Specialist II because employees perform a lower level of tasks and responsibilities than those assigned to the journey level, and work under closer supervision while learning job tasks, progressing to the journey level as procedures and processes of assigned area of responsibility are mastered.

 

Clerk/Elections Specialist II – Clerk/Elections Specialist It is a journey-level class in the series. Incumbents in this class are distinguished from Clerk/Elections Specialist I by the level of responsibility assumed, the complexity of duties assigned, independence of action taken, and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties within this series and must be able to independently run the day-to-day operations of multiple work units within the County Cleric/Elections office.

 

Clerk/Elections Specialist III – The Clerk/Elections Specialist III is the advanced journey level in the Clerk/Elections Specialist series.  Positions at this level differ from the lower level of Clerk Elections Specialist I/II by the complexity and difficulty of the work performed.  The Clerk/Elections Specialist III class may provide supervision and training to assigned staff and may participate in special projects such as audits and/or quality control reviews.

 

EXAMPLES OF DUTIES

 

Clerk/Elections Specialist I:

 

Participate in the day-to-day operations of the candidate services section; provide factual information over the telephone and in person to the public regarding simple election procedures; assist with the maintenance of precinct and absentee supplies, voting booth maintenance, and packing operations. Oversee, monitor and participate in the day-to-day operations of the Voter Registration/Outreach Section including responsibility for all voter registration records, backup and maintenance of voter rolls, record verification procedures, signature checking control; issue and receive absentee/mail ballots and process for counting. Receive, prepare and enter source documents, verify accuracy of data entered; maintain records; apply daily transactions to the elections management database system;  Refer various technical manuals to determine and implement processing and operating procedures; verify data processing outputs for accuracy; participate in the day to day operations of the Clerk functions of the office; accept and process applications for marriage licenses and passports; administer oaths and explain to applicants their further responsibilities; accept and process fictitious business name statements; file and process voter registration; file Grand Jury reports; register process servers and professional photocopiers and issue appropriate identification cards; and provide appropriate forms. Participate in the maintenance of filing and record keeping systems. Prepare routine and non-routine correspondence, reports, communications, memorandums, etc. to provide information, answer inquiries, and/or respond to requests. Other duties as assigned.

 

Clerk/Elections Specialist II:

 

Under general supervision, employees exercise considerable initiative and judgment in applying general instructions to a variety of situations requiring detailed knowledge of federal, state, county and municipal election laws, administrative rules and guidelines, procedures and policies related to specific aspects of the department.

Participate in the day-to-day operations of the candidate services section including responsibility for all candidate filings; distribute and explain the candidate guideline manual, assist the public with questions about state mandated programs regarding conflict of interest and campaign disclosures; provide factual information to public regarding election procedures; prepare and maintain both paper and digital election files, assist in preparation of county voter information guide, proof and mail.

Participate in the day-to-day operations of the election officers and polling place section including the recruiting of all election officers and polling places within the County; maintain the precinct supplies and packing operations, support the election officers training program, communicate and coordinate with the supply delivery vendor to polling places; publish legal notices for elections, participate in mapping, jurisdictional and political boundaries and street index system.

Participate in voter registration maintenance including responsibility to receive, prepare and enter source documents, verify accuracy of data entered; maintain records; accept, process, and maintain the voter registration rolls; apply daily transactions to the elections management database system; Refer to various user’s manuals to determine processing and operating procedures; verify data processing outputs for accuracy.
Participate in the day-to-day operations of the Voter Registration/Outreach Section including responsibility for all voter registration records, backup and maintenance of voter rolls, record verification procedures, signature checking control; issue and receive absentee/mail ballots and process for counting.

Participate in the day to day operations of the Clerk functions of the office including acting as a passport application acceptance agent, prepare marriage licenses, passport transmittal documents, fictitious business name statements, file notary bonds and books; applications for bonded technicians administer oaths and explain to applicants their further responsibilities, and demonstrate clear and concise understanding of  government and election laws and procedures as they pertain to the department.

Direct work of and instruct extra help employees on a seasonal basis. File and maintain Grand Jury reports; register process servers and professional photocopiers and issue appropriate identification cards; provide technical assistance to the public, and provide appropriate forms. Participate in the maintenance of filing and record keeping systems. Draft independent and non-routine correspondence, reports, communications, memorandums, etc. to provide information, answer inquiries, and/or respond to requests. Other duties as assigned.

 

Clerk/Elections Specialist III:

 

Under minimal supervision, employees exercise considerable initiative and judgment in applying, creating, and updating general instructions to a variety of situations requiring detailed knowledge of federal, state, county, and municipal election laws, administrative rules and guidelines, procedures, and policies related to specific aspects of the department.

Oversee, monitor, and participate in the day to day operations of the candidate services section including responsibility for candidate filings; update and prepare candidate guideline manual; administer state mandated programs regarding conflict of interest and campaign disclosures; provide factual information to public regarding election procedures; prepare and control all election files; prepare sample ballots, proof, and mail.

Oversee, monitor, and participate in the day-to-day operations of the election officers and polling place selection, including responsibility for the recruiting of all election officers and polling places within the County; maintain the precinct supplies and supervise packing operations; prepare and present election officers training courses; publish legal notices for elections; understand and utilize geographic information system (GIS) to review and understand district and boundary mapping updates; complete and verify data entry of district code and street index systems.

Oversee and monitor Data Processing Section including responsibility to receive, prepare, and enter source documents and verify accuracy of data entered; maintain records, perform routine audits, and monitoring of coding; accept, process, and maintain the voter registration affidavits; monitor the application of daily transactions to the elections management system; perform systems support functions; trouble shoot operating problems with software or hardware.

Oversee, monitor, and participate in the day to day operations of the Voter Registration/Outreach Section, including responsibility for all voter registration records, backup and maintenance of voter rolls, purge procedures, signature checking control; issue and receive absentee/mail ballots and process for County.

Oversee, monitor, and participate in the day-to-day operations of the Clerk functions of the office, including act as a passport application acceptance agent; prepare marriage licenses, passport transmittal documents, notary papers; applications for bonded technicians; and demonstrate clear and concise understanding of government and election laws and procedures as they pertain to the department; understand and interpret government laws in order to monitor, audit, review, and update forms, policy, and procedures for accepting and processing applications for marriage licenses, fictitious business names, bonded technician applications, and other legal documents as assigned.

Direct work of and instruct extra help employees on a seasonal basis.  File and maintain Grand Jury reports; register process servers and professional photocopiers and issue appropriate identification cards; provide technical assistance to the public and provide appropriate forms.  Participate in the maintenance of filing and record keeping systems.  Draft independent and non-routine correspondence, reports, communications, memorandums, etc. to provide information, answer inquiries, and/or respond to requests.  Other duties as assigned.

 

QUALIFICATIONS

 

Any combination of education and experience sufficient to directly demonstrate possession and application of the following:

 

Clerk/Elections Specialist I:

 

Knowledge of: Modern office methods, procedures and equipment; Record keeping principals and procedures; Basic business data processing principles, Office administration practices and procedures including filing and Operation of standard office equipment; and the election process.

Ability to: Organize, research, and coordinate files and databases; Use initiative and sound independent judgment within established guidelines and perform detailed clerical work with accuracy and with increasing independence; Understand, explain, and apply legal regulations and procedures; Make accurate arithmetic calculations including percentages and decimals; Train, coordinate, and monitor the work of others including regular and temporary staff doing a variety of detailed clerk and election functions; and Deal courteously and tactfully with other employees and public.

These standards are typically attained with one year of journey level clerical experience including customer service (e.g., problem solving for members of the public using complex rules or regulations) and hands-on use of automated systems.

 

Clerk/Elections Specialist II:

 

Knowledge of: Modern office methods, procedures and equipment; Relevant statutes and ordinances governing election laws, regulations and procedures; General laws, regulations and codes governing clerk operations; Record keeping principals and procedures; Basic business data processing principles; and Office administration practices and procedures including filing and operation of standard office equipment.

Ability to: Perform specialized and complex clerk and election support work; Organize, research, and coordinate files and databases; Use initiative and sound independent judgment within established guidelines and perform detailed clerical work with accuracy and without continuous supervision; Understand, explain, and apply legal regulations and procedures; Make accurate arithmetic calculations including percentages and decimals; Train, coordinate, and monitor the work of others including regular and temporary staff doing a variety of detailed clerk and election functions; and Deal courteously and tactfully with other employees and public.

These standards are typically attained with one year of experience comparable to a Clerk/Elections Specialist I with Shasta County.

 

Clerk/Elections Specialist III:

 

Knowledge of:  Modern office methods, procedures, and equipment; relevant statutes and ordinances governing election laws, regulations, and procedures; general laws, regulations, and codes governing clerk operations; record keeping principals and procedures; basic business data processing principles; and office administration practices and procedures including filing and operation of standard office equipment.

Ability to:  Perform, monitor, and audit specialized and complex clerk and election support work; organize, research, and coordinate files and databases; use initiative and sound independent judgment within established guidelines and perform detailed clerical work with accuracy and without continuous supervision; understand, explain, and apply legal regulations and procedures; make accurate arithmetic calculations, including percentages and decimals; train, coordinate, and monitor the work of others, including regular and temporary staff doing a variety of detailed clerk and election functions; and deal courteously and tactfully with other employees and public.

These standards are typically attained with two (2) years of experience comparable to a Clerk/Elections Specialist II with Shasta County.

 

SPECIAL REQUIREMENTS

 

·         Possession of a valid California driver license.

 

SUPPLEMENTAL QUESTIONS

 

Responses to the following must be submitted with a completed application.

 

1)      I understand that this position is not full time and benefits are not included? Yes/No

 

2)      I acknowledge this position requires a valid California Driver’s license? Yes/No

 

3)      Do you have one (1) year of journey level clerical experience? Yes/No

 

4)      If “yes” to supplemental question #3, please list the job title(s), dates of employment, and the job duties where you obtained this one (1) year of journey level clerical experience. If “no”, please write “N/A.”

 

5)      Do you have experience with hands-on use of automated systems? Yes/No

 

6)      If “yes” to supplemental question #5, please list the job title(s), dates of employment, and the job duties where you obtained this experience with hands-on use of automated systems. If “no”, please write “N/A.”

 

7)      Do you have one (1) year of experience comparable to a Clerk/Elections Specialist I with Shasta County? Yes/No

 

8)      If “yes” to supplemental question #7, please list the job title(s), dates of employment, and the job duties where you obtained this one (1) year of experience comparable to a Clerk/Elections Specialist I with Shasta County. If “no”, please write “N/A.”

 

9)      Do you have two (2) years of experience comparable to a Clerk/Elections Specialist II with Shasta County? Yes/No

 

10)  If “yes” to supplemental question #9, please list the job title(s), dates of employment, and the job duties where you obtained these two (2) years of experience comparable to a Clerk/Elections Specialist II with Shasta County. If “no”, please write “N/A.”

 

PHYSICAL DEMANDS AND WORK ENVIRONMENT

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

On a continuous basis, sit at desk or stand for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and communicate through written means.

While performing the duties of this job, the employee is regularly required to use hands to fingers, hand, or feel object, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, sit, climb or balance; and stoop, kneel, crouch, or crawl.

The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions.

 

OTHER CONSIDERATIONS

 

All new employees are required to have their paycheck directly deposited to a bank account.
Some positions may require a valid California driver’s license and acceptable driving record according to County policy.
Reasonable accommodations may be made for those persons who are disabled under the Americans with Disabilities Act to perform the essential functions of the position.
As part of the selection process, all individuals provided with a preliminary offer of employment with Shasta County will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI).  The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.
Based on the results of the background investigation and criminal history check, applicants may then be provided with an offer of employment conditioned on the results of a medical examination, which includes drug/alcohol testing.
·         Shasta County participates in E-Verify. For more information visit https://www.e-verify.gov/sites/default/files/everify/posters/IER_RighttoWorkPoster.pdf. If you do not have internet access, contact Personnel at (530) 225-5515 to request a flier.

In accordance with Government Code Section 3100, County employees, in the event of a disaster are considered disaster workers and may be asked to respond accordingly.
APPLICATION & SELECTION PROCEDURES

 

Shasta County Personnel will accept applications and responses to the supplemental questions until current vacancies have been filled. A Resume and/or Cover Letter will be accepted in addition to the application form but will not serve as a substitute for a completed application. It is not acceptable to complete the application with statements such as, “Refer to Resume and/or Cover Letter,” or “See Attached Resume and/or Cover Letter” the employment application must be completed in its entirety prior to submission. Incomplete applications will not be processed. Closing date postmarks or faxes will NOT be accepted. This recruitment will establish a list that may or may not be used by other departments. Prior applicants must reapply to be considered.

 

Applicants will be screened and those considered best qualified will be invited to appear for an oral and/or written examination. Meeting the announced requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof.

 

Applicants are encouraged to apply on-line at www.ShastaCountyCareers.com or submit an application to the Shasta County Personnel Office.

 

Arrangements may be made to accommodate applicants with disabilities. Requests for accommodations may be made to the Shasta County Personnel Office by the filing deadline posted on this bulletin. Shasta County does not discriminate on the basis of disability. If you feel you are being denied service based on a disability, our ADA Coordinator may be reached at (530) 225-5515; relay service (800) 735-2922; fax (530) 225-5345.

 

Shasta County will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act.  You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you.  After making a conditional offer and running a background check, if Shasta County is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.  Find out more about the Fair Chance Act by visiting calcivilrights.ca.gov/fair-chance-act.

 

 

SHASTA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Shasta County Personnel

1450 Court Street, Suite 348; Redding, CA 96001; (530) 225-5515

Minimum Education and Experience

Education Required: None
Minimum Hourly Wage: 17.14
Maximum Hourly Wage: 26.60