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Overview

POSITION SUMMARY

Under the direction of the Court Services Manager or Court Services Supervisor, a Courtroom Clerk serves as clerk to a Judge or Commissioner in Superior Court, prepares minutes of Court proceedings, performs difficult, complex, and confidential clerical work in support of courtroom activities, ensures efficient operation of the courtroom, and performs related duties as required.

DISTINGUISHING CHARACTERISTICS 

Courtroom Clerks work full time in a courtroom. The Courtroom Clerk I is the entry class in which employees receive extensive training in all case types.  A Courtroom Clerk I is promoted to the Courtroom Clerk II level upon meeting the minimum experience requirements, passing a written proficiency examination, and demonstrating the ability to perform competently the full range of duties. A Courtroom Clerk is distinguished from a Court Services Assistant in that the latter works in case processing, may work in support of a courtroom on a regular basis, and may work part time in a courtroom but does not work full time in a courtroom assignment.

EXAMPLE OF DUTIES 

Attends a variety of court proceedings; records statutorily required data; prepares minutes of Court hearings reflecting case proceedings and orders of the Court; enters case specifics into the court’s case management systems and determines actions needed to execute Court orders and rulings.

Prepares, examines, and maintains a variety of Court-related calendars and documents; maintains custody of exhibits and records; examines and prepares abstracts, notices, commitments and other documents; exonerates and forfeits bail bonds; issues writs, issues/recalls bench warrants, and other legal processes; prepares orders and judgments for the judge’s signature; prepares and mails notices of entry of judgment on civil cases; completes DMV and DOJ reporting.

Advises attorneys, general public, and local and state agencies regarding status of cases and provides procedural information; examines case files and advises Judge, attorneys, and litigants of sufficiency and timeliness of documents; records fines, sentences, bail, and other case specific information; provides information and referral to Court services and related prosecution and legal defense operations.

Participates in jury selection; records juror excuses and challenges by counsel; maintains juror attendance records and provides records to jury services; reads and records jury verdicts; polls jury; calculates and collects jury fees and court reporter fees; administers oaths and compiles statistical information.

Coordinates courtroom activity and needs with case processing unit, jury services, and other Court units.

Maintains records of statutory time limits for rulings of submitted cases; maintains manual and automated case files.

Attends hearings regarding confidential legal matters and assumes the responsibility of
maintaining confidentiality of records and information.

May provide training to other staff as required or assigned.

QUALIFICATIONS/REQUIREMENTS 

Minimum four years office clerical experience in a California Court including a minimum of one year at a level comparable to Court Services Assistant III, or any combination of training and experience that provides the desired knowledge and abilities.

Knowledge of:
• Public information and communication techniques;
• General clerical office procedures, including keyboarding;
• Automated systems as used for information storage and document preparation;
• Proper decorum as related to staff support within the courtroom;
• California codes, rules, ordinances, laws, and regulations; procedures and policies,
operations, and jurisdiction of the Court;
• Courtroom practices and procedures; documents and terminology related to civil,
criminal, family law, mental health, probate, and adoption cases;
• Statutory requirements for maintenance of Court calendars and legal documents;
• Fines, bail, and sentencing procedures;
• Interrelationship of law enforcement, prosecution, and defense;
• Technical resource materials and information sources applicable to the area of
assignment.

Ability to:
• Work independently with minimum supervision using independent judgment to review,
analyze, and resolve problems;
• Work rapidly and accurately under pressure;
• Determine the appropriate course of action in stressful situations;
• Review regulations, procedures, and/or legal reference materials;
• Prepare and maintain accurate records of Court transactions;
• Identify and set priorities;
• Organize work to meet time constraints;
• Maintain confidentiality of records and information;
• Identify and correct technical inaccuracies;
• Type at 40 wpm (net);
• Adapt to changing situations and needs of individual Judges and Commissioners;
• Communicate effectively, both orally and in writing;
• Address large groups of people to explain forms and procedures;
• Use case management software;
• Report online to DMV and DOJ;
• Use standard office equipment including a personal computer;
• Make simple arithmetical calculations;
• Explain and apply specific statutes, codes, rules, and proceedings;
• Understand a variety of legal documents;
• Establish and maintain cooperative working relationships during the course of performing
duties.

APPLICATION AND SELECTION INFORMATION 

Carefully complete your application and supplemental questionnaire and submit by the application deadline.  A cover letter and resume are not accepted as a replacement for your application.

Complete all requested information fully. Incomplete applications will not be processed and your application will be rejected if you write statements such as “See/Refer to Resume” or “See Attached.”

It is important that your application show all the relevant education and experience you possess. If you held multiple positions with the same employer, please list each job title and duties separately. Explain gaps between any employment periods by way of a separate attachment to the application.

Minimum requirements must be met at the time of filing.

The work experience portion of your application profile should account for all employment within the last 10 years, including your current or most recent position. Include U.S. Military Service, self-employment, and relevant unpaid volunteer work.

Incomplete application materials, false statements, omission of a material fact, or partial information will result in disqualification.

The Court reserves the right to modify the selection/examination process at its discretion.

If you submit multiple applications, ONLY your most recent application and attachments will be considered.

All correspondence regarding the selection process is sent via email.  You are responsible for checking your email account on a regular basis to find out the status of your application.

A qualifications appraisal committee will review applications and requested materials, and only the best-qualified candidates will be invited to interview for this position.  Meeting the announced requirements does not guarantee inclusion into the selection process.

Travel expenses to appear for an interview will not be reimbursed.

Shasta County Superior Court is an Equal Opportunity Employer.

Arrangements may be made to accommodate applicants with disabilities by informing
Human Resources in writing or by telephone at the time of application.

Minimum Education and Experience

Minimum Months of Experience: 48
Education Required: None
Driver's License Required: Yes
Hiring Requirements for This Job:
  • Background Checks
  • Reference Check
  • Minimum Hourly Wage: 24.27
    Maximum Hourly Wage: 32.53
    Accessible by Public Transportation: Yes