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Overview

ADMINISTRATIVE MANAGER
Exempt Position
CONFIDENTIAL
Salary Range
$7,035-8,639 Monthly

Under the general direction of the District Manager, this position performs highly responsible and complex professional duties involved in the financial reporting, analyzing, and auditing of financial transactions for the District. This position also serves as the Clerk to the Board, is responsible for District payroll functions and human resources functions.

Tasks include but are not limited to:

  • Assists the District Manager in formulating departmental policies and procedures, interprets federal, state and county laws, rules, and regulations pertaining to mosquito and vector control districts;
  • Assists in the development and presentation of management positions with respect to meeting and conferring with bargaining unit representatives;
  • Duties require access to confidential information which contribute significantly to the development of management positions in collective bargaining area;
  • Ensures that employees are informed as to changes in rules and regulations;
  • Plans, organizes, and maintains record-keeping, reporting and business office procedures;
  • Performs internal audits;
  • Manages personnel records and devises forms as required;
  • Maintains fiscal records and reporting information in accordance with District policies, procedures, and the law;
  • Provides recommendations regarding supportive services;
  • Achieves financial objectives by anticipating requirements;
  • Submitting information for budget preparation, scheduling expenditures, monitoring costs, analyzing variances;
  • Plan, organize, and direct district office’s administrative function including: budgeting and budget preparation;
  • Fiscal evaluation and control and accounting;
  • Personnel management and its related responsibilities including job auditing, classification recommendations, transaction, recruitment, injured worker case management, equal employment opportunities, labor relations, employee benefits and performance evaluations;
  • Maintains the general ledger and expenditure records, Budget to Actual, as well as Profit and Loss statements;
  • Works with CPA for annual audit of all District transactions, prepares monthly financial statement of operation, and prepares cumulative analysis of expenditure account for control of existing budget and for use in preparation of following year’s budget;
  • Creates reports and required filings to the State Controller;
  • Supervises the Administrative Analyst;
  • Performs related duties as assigned.

Knowledge, Abilities and Skills

  • Principles and practices of government accounting and financial reporting;
  • Principles and practices of finance, budgeting, public administration;
  • Theory and principles of statistics and their practical applications;
  • Thorough working knowledge of Generally Accepted Accounting Principles (GAAP), accounting theory, and auditing techniques;
  • Banking transactions and reconciliations;
  • Automated financial accounting and reporting systems;
  • Pertinent federal, state, and local laws, codes, and regulations;
  • Ability to analyze complex fiscal information;
  • Prepare comprehensive fiscal, financial, and budget analyses and reports;
  • Effectively communicate verbally and in writing.

Physical Demands and Essential Duties

  • Environmental Conditions: Work is normally performed in a typical office environment.
  • Mobility: Frequent sitting for long periods of time at a desk or computer workstation. Occasional bending, twisting or squatting. Frequently utilizes computers, telephones and other office equipment. Often moves about the office to collaborate with colleagues.
  • Lifting: Frequently up to 15 pounds; occasionally up to 40 pounds.
  • Vision: Constant use of overall vision; frequent reading of handwritten and printed materials on paper or electronic media such as a computer monitor. Occasional use of color and depth vision and close-up work.
  • Dexterity: Frequent repetitive motion; frequent writing, grasping, holding, twisting and reaching.
  • Hearing/Talking: Frequent hearing and talking in person and on the phone.
  • On-call for any emergency alarms such as burglary and or fire alarms.
  • Some travel required.

Minimum Qualifications
Any combination of experience and training that would likely provide the required knowledge and abilities are qualifying. A typical way to obtain the knowledge and abilities would be:

Education:
A bachelor’s degree in business administration, accounting, finance, or related field from an accredited college or university.

AND

Experience:
Three years of increasingly responsible experience in governmental administration/ finance/Human Resources and supervision.

District application required.

Minimum Education and Experience

Minimum Months of Experience: 36
Education Required: Bachelor's
Driver's License Required: Yes
Hiring Requirements for This Job:
  • Drug Testing / Screening
  • Background Checks
  • Credit Check
  • Reference Check
  • Motor Vehicle Record Check
  • Physical
  • Minimum Hourly Wage: 40.59
    Maximum Hourly Wage: 49.84

    About Shasta Mosquito & Vector Control District

    Formed in 1919, the Shasta Mosquito and Vector Control District is a special district charged with the mission: "To protect the public's health from vector-borne disease and nuisance, through a comprehensive mosquito and vector control program focused on innovation, experience and efficiency."

    We serve 1,110 square miles of Shasta County including: Cottonwood, Anderson, Redding, Shasta Lake City, Palo Cedro, French Gulch, Igo, Ono, Shingletown, Castella, Millville, Viola and Bella Vista.

    Accessible by Public Transportation: No