Student Programs Clerk

Overview

The Student Programs Clerk will support the State Preschools, the Expanded Learning Program, Foster Youth, and Homeless Youth by providing information on child development, health, nutrition, and mental health. The Student Programs Clerk:

• Performs an extensive array of exceedingly complex secretarial assignments
• Illustrates an exemplary work ethic and exhibits flexibility and receptiveness to change
• Ensures that all responsibilities of the position are thoroughly completed and performed on time
• Applies, explains and enforces rules related to MCOE Superintendent and board policies, state requirements and strives to continuously gain knowledge and proficiency with demanding job responsibilities/mandates.

Additionally, the Student Programs Clerk is meticulous, conscientious, responsible, and efficient in all technical-clerical duties related to the position (as identified below). Moreover, the position requires adherence to the highest degree of confidentiality with all personnel, students, families and their related documents. The Student Programs Clerk constantly demonstrates interpersonal skills using tact, patience and courtesy and always demonstrates etiquette with coworkers, employees, and the public.

Wage Rate: $23.06-$33.76/hr

Minimum Qualifications

• High school diploma supplemented by a combination of college education (in business administration, secretarial science or related field) and/or specific secretarial training which thoroughly demonstrates the ability to perform complex/executive secretarial level duties that occur within a public educational environment.
• Proficient with current computer programs/applications and various system software.
• TB clearance.
• Hold a valid automobile operator’s license with current insurance.
• Oblige to fingerprinting.

Essential Performance Responsibilities

• Perform a variety of complex and specialized duties in support of student programs including enrollment, accurate record-keeping, referral, and placement functions; assuring smooth and efficient operation of the County-wide Student Services programs
• Produces clear, concise, grammatically correct (including punctuation and spelling), letters memos, minutes, and other written documents to maintain official records
• Illustrates effective oral communication skills in all facets of clerical assignments and function
• Manages office details by relieving the Director of routine requests and matters; schedules and coordinates Director’s calendar and appointments
• Coordinates travel and conference arrangements for the Director and other employees
• Operates a variety of standard office equipment, and is knowledgeable with various assigned system software (e.g., Microsoft Office; ESCAPE; Website; Calpads)
• Compiles, organizes, and composes narrative reports, grants, plans and special projects as assigned by the Director
• Serve as a liaison between students, staff, schools, partner agencies, care providers, outside organizations and the public
• Respond to inquiries and provide information concerning related standards, requirements, processes, services, practices, policies and procedures
• Establish, maintain, and track student records and files; update records and files with personal, health and educational information; prepare and maintain various records and reports related to Foster Youth Services, students, progress and assigned activities
• Plans, coordinates, and attends meetings
• Maintains current knowledge of legal mandates, policies and procedures
• Ability to maintain strong working relationships and a professional attitude when interacting with coworkers, clients and the public
• Creates databases, spreadsheets and other applications related to the office
• Adheres to and achieves all deadlines well in advance of deadline dates
• Assist/substitute in classrooms and school office as needed
• Participate in meetings, trainings, and professional development activities; evening hours as needed
• Works independently with minimum supervision
• Other duties as assigned.

Additional Duties

Additional work situations are broadly defined and strategic in nature and therefore, may include but not limited to outside office representation.

Work Environment

The Student Programs Clerk will work primarily in an office environment but may require business elsewhere by attending off hour meetings, conferences, or working in classrooms.

Personal Characteristics

• Illustrates interpersonal skills through thoughtfulness, consideration and support of co-workers, employees, and the public by displaying professional code of conduct with attitude, actions, and verbal communication.
• Presents a demeanor conducive to building positive working relationships and is a dedicated employee who is prompt and accepts and commits to all job-related tasks with determination and perseverance.
• Exhibits professionalism and personal integrity at all times with a commitment to the utilization of interest-based decision-making.
• Displays independence and motivation towards enhancing the status and stability of the county office of education.

Physical/Mental Requirements

Physical flexibility, mental acumen, and emotional stamina are fundamental building blocks for the Student Programs Clerk. The job requires the following skills in a consistent manner:

• Manual dexterity sufficient to write, use phone/keyboard/business machines, etc.
• Visual acuity to read and understand a variety of printed materials with different fonts and be able to view a computer screen for extended periods of time.
• Hearing acuity sufficient to hear and understand in person and via telephone conversations.
• Speaking ability to communicate in an understandable, pleasing voice with sufficient volume to be heard in normal conversational distance, on the phone, and addressing various group sizes.
• Physical agility to push/pull, squat, twist, turn, bend, stoop, and reach overhead; physical mobility sufficient to move about the work environment repeatedly within the office, out of the office, in the community, and outside the community, operate an automobile, and respond to emergency situations.
• Physical strength sufficient to lift 25 pounds.
• Physical stamina sufficient to sit for prolonged periods of time.
• Mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, and make valid judgments and decisions.
• Emotional strength and stability to maintain composure and showcase etiquette during disturbing situations, and be able to function consistently well and properly under stressful encounters.

Terms of Employment

Fiscal Year: July 1st – June 30th: Contracted workdays = 260 (12-month employee)

The salary, fringe benefit package, and other terms and conditions of employment will follow appropriate salary schedule and contract with the County Superintendent. Please refer to web address: www.modoccoe.k12.ca.us

Evaluation Procedure

Performance evaluation will be completed annually and/or on an as needed basis by the management in charge in accordance with the provisions of the Superintendent’s policy on evaluation of personnel.

To Apply: Please visit https://www.edjoin.org/Home/DistrictJobPosting/1705269

Modoc County Office of Education is an EOE.

Minimum Education and Experience