Support Services Specialist (Office Manager) Permanent Full time – $40,262 – $44,740.00US
Dept of Agriculture, Plumas National Forest
DESCRIPTION OF THE DUTIES ASSOCIATED WITH THIS POSITION:
Serves as the point of contact involving unit project proposals by collecting and analyzing costs, staff power, procurement, and other data necessary for preparation of the annual operating budget.
Reviews and edits budget requests to ensure conformance with organizational requirements. Validates budget-related transactions and resolves inconsistencies. Reviews project expenditures by ensuring allocations are not exceeded and surpluses are identified, appropriate staffs are alerted, and if necessary, recommends reprogramming in other areas.
Initiates and controls a variety of personnel processing activities, e.g., initiating electronic requests for personnel actions, annual performance ratings, local recruitment, and new employee orientation. Ensures staff maintains employee development folders for employees. Advises the supervisors of cyclical actions for which employees are about to become eligible. Prepares and monitors human resources-related reports for the office.
Keeps employees informed of human resources policy and regulatory changes, such as those related to leave, injury compensation, retirement, promotion, etc. Assist District/Forest staff in the use of Paycheck 8 (payroll system) and ensures that staff is kept current on HR policies, rules, and regulations regarding time and attendance, office closure, etc.
Responsible for purchasing or contracting for supplies, equipment, and services through open market purchase by blanket arrangement, cash, or field purchase order using a VISA credit card. Prepares documents to order goods, supplies and/or services for various unit operations. Responsible for selecting the correct and most cost-efficient method and/or instrument to accomplish procurement action. Advises staff on availability of funds and impact pending procurement action will have on operating budget when significant.
Ensures that procurement requests for general support services such as office supply stock levels and office equipment include pertinent information such as item description, quantity, discount terms, unit prices, delivery terms, fund citation, special clauses and certifications. Verifies purchase order receipts and follows up on invoices and other payment documents. Prepares, controls, coordinates, and assembles information for procurement documents. Reviews contract status reports to determine which purchase orders, inter-agency agreements, or contracts are active or inactive. Responsible for the development and maintenance of the resource files for the unit.
Duties may involve collection of timber sales, silviculture, cultural, fire, fish and wildlife, recreation, watershed, and other resource data from functional specialists. Plans and performs general property management support services, such as maintenance and disposal of equipment. Receives, reviews, analyzes, and controls incoming correspondence, including mail, cables, faxes, and routine and controlled documents. Assigns actions and due dates to appropriate staff members. Reviews outgoing correspondence for procedural and grammatical accuracy, attachments, dates, signature, addresses, and destinations.
Reads and keeps apprised of Forest Service procedures and policies in order to be aware of changes and new requirements affecting the work of the organization. Such procedures concern preparation and processing of correspondence, reports, and forms; hard-copy and electronic filing; mail procedures; and security procedures.
Exercises the full range of supervisory duties for subordinate employees at various grade levels. Performs the overall work planning, establishes work schedules and priorities, and assigns and reviews work. Personally, discusses with subordinates the progress of the work and problem areas as they arise. Recommends employee status changes, such as promotions, reassignments, and other personnel changes. Approves leave. Sets performance standards and evaluates performance. Identifies training needed by subordinates and ensures that training opportunities are provided. Resolves complaints or minor grievances and advises employees on matters related to less than adequate performance. Keeps employees informed of management policies and goals.
Performs other duties as assigned.
This permanent position with the U.S. government includes a comprehensive benefits package, including paid personal leave and sick leave, paid federal holidays, health insurance plans, optional vision and dental plans, flexible spending accounts (pre-tax dollars) for eligible health or daycare expenses, and enrollment in the Federal Employee Retirement System
To express interest please send resume to Michael Rahe at Michael.Rahe@usda.govMinimum Education and Experience
About US Dept of Agriculture - Plumas National Forest
For more than 100 years, the Forest
Service has brought people and
communities together to answer the
call of conservation.
Grounded in world-class science and technology–
and rooted in communities–the U.S. Department of
Agriculture (USDA), Forest Service connects people to
nature and to each other. As a Federal agency in service
to the American people, the Forest Service cares for
shared natural resources in ways that promote lasting
economic, ecological, and social vitality. In doing
this, the agency supports nature in sustaining life.