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Overview

Under the direct supervision of the Office Services Manager, the Office Services Support Staff is responsible for providing office support services to the assigned VCSS site(s).

Responsibilities

1. Maintain complete and accurate data entry within established timelines.
2. Provide effective phone coverage utilizing a multi-line phone system efficiently.
3. Maintain an effective filing system.
4. Provide office support utilizing general office equipment.
5. Monitor and maintain office supplies.
6. Assists with administrative functions of intakes, completing paperwork, and assisting with client files.
7. Utilize computer software (i.e. Word, Excel, Power Point, etc.) to assist the program in its operations.
8. Performs other administrative tasks as assigned.

Additional Responsibilities

  • Provides on-site technical support to all staff
  • Provides general HR support as assigned
  • Processes Payroll for program
  • Processes Billing for program as assigned
  • Manages Psychiatric department needs

Essential Requirements

1. High school diploma or general education degree (GED) and one year office experience or completion of one year of business training at high school or college level, including paid or unpaid on-the-job training.
2. Must have knowledge of basic office skills and equipment.
3. Must demonstrate computer/software proficiency as determined by the task list.
4. Must possess a valid California driver’s license, personal automobile insurance, and driving record that meets the standards outlined in the Agency’s Personnel Policy; Motor Vehicle Operating Standards.
5. Must be physically and mentally fit in accordance with the Agency’s Personnel Policy; Physical Fitness Standards and Examinations and must be willing to complete a Tuberculosis (TB) and drug screening test.
6. Must be flexible to work nights and weekends, may need to work a split-shift, varying schedule according to operational needs.

Pay Range:  $14.25 – $15.57 per hour Plus Benefits 

Minimum 1 year office experience
Minimum Hourly Wage: $14.25
Maximum Hourly Wage: $15.57

Minimum Education and Experience

Minimum Months of Experience: 12
Education Required: High School